Senior Administrative Coordinator II

Job Location: Houston, Texas
Job Type: Temporary/Casual Staff (Fixed Term)
Pay: $43.00 - $48.00 hourly

About the role

The Institute for a Disaster Resilient Texas (IDRT) at Texas A&M University brings together research, data, and collaboration to strengthen communities against natural hazards. Established to bridge the gap between science and decision-making, IDRT delivers cutting-edge analytics, tools, and evidence-based solutions that support state agencies, partners, and local communities in preparing for, responding to, and recovering from disasters. Through innovative research and a commitment to public impact, we help build a more resilient Texas for the long term.

This position is grant funded; future employment may be contingent upon future funding.

Responsibilities

• Administrative Coordination
  • Coordinates administrative support functions.
  • Supervises assigned staff and determines work priorities.
  • Develops and approves schedules and standards for achieving goals.
  • Plans and executes administrative operations.
  • Assists in the development of administrative processes and procedures.
  • Analyzes internal processes and recommends procedural changes.
  • Monitors compliance with policies and procedures.
  • Plans and conducts meetings and training programs.
• Support to Leadership
  • Provides direct support to leadership staff.
  • Uses initiative to relieve staff of routine tasks.
  • Manages correspondence, calendar, and travel arrangements.
  • Coordinates meetings, creates agendas, and takes minutes.
  • Prepares presentations and communication materials.
  • Serves as secondary coverage for front desk operations as needed.
• Academic Program Administration
  • Oversees records enrollment and retention for academic programs.
  • Serves as an information resource for faculty, staff, and students.
  • Assists with tracking and maintaining program expenses.
  • Analyzes internal processes for improvements in program support.
• Faculty Affairs Support
  • Provides administrative support to faculty affairs operations.
  • Manages correspondence and schedules meetings for the departmental leadership.
  • Monitors compliance with policies and procedures related to faculty.
  • Coordinates hiring and promotion processes in collaboration with departments.
• Event Coordination
  • Plans and oversees college-level events.
  • Supports student engagement events and initiatives.
  • Assists in the organization of special functions and projects.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Seven years of experience in office administration.

Preferred Qualifications

• Experience as a Senior Administrative Coordinator.

Skills

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
• Strong interpersonal, planning, and organizational skills.
• Excellent verbal and written communication skills.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Health and Wellness: Free exercise programs and release time.
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee.
• Living Well, a program at Texas A&M that has been built by employees, for employees.