Senior Administrative Coordinator, Food Services

Duties And Responsibilities

• Interfaces with personnel from the National Science Foundation, Grantees, NSFA, ASC employees, subcontractors, and other USAP participants by telephone and in person, in a professional and tactful manner.
• Provides general administrative support to Headquarters staff, Area Management and Infrastructure and Operations Division personnel as required.
• Aids in the preparation of SOP/QA documentation, timecards and other reports as needed.
• Maintains the Safety database for the Food Services.
• Functions as the personnel point of contact (POC) for Food Services. Interacts with other divisions on personnel matters in an accurate, helpful, and timely manner.
• Maintains Food Services Personnel Roster and assists in the hiring process as requested.
• Fulfills paperwork for Food Services from all departments.
• Provides advice, information, and training to employees as required.
• Collections, files and distributes Departmental incoming and outgoing correspondence, routing the same to internal/other division/branch personnel for action as appropriate.
• Documents point of contact for Food Services.
• Maintains and controls files and manuals for policies/procedures and reports.
• Responsible for maintaining a safe workplace program and ensuring that safety is the highest priority on the job site.
• Adequately and honestly tracks all data related to metrics.
• Familiar with hazardous waste regulations and shipping requirements.
• Performs other duties as assigned.

Qualifications

• High School diploma or GED.
• Current ServSafe Food Handler certificate must be obtained prior to deployment to Antarctica.
• Valid driver's license.
• Valid U.S. Passport.
• Minimum three years of office administrative career experience.
• Basic computer skills with word processing, spreadsheets and databases required.
• Previous work with Station Services in Antarctica may be accepted in lieu of minimum experience.