Senior Administrative Coordinator

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate: EEO, compliance statements, legal, navigation, cookie, application instructions, duplicated lines. Also remove "Click here to learn more about the benefits..." etc. Also remove "Temple University is committed to a policy of equal opportunity..." etc. Also remove "Compliance Statement..." etc. Also remove "Temple University's Annual Security and Fire Safety Report..." etc. We need to extract sections: - About the role: maybe from Position Summary? Could be "Position Summary". We'll treat as About the role. - Responsibilities: list of duties (Key Responsibilities include...). We'll need to extract bullet points. - Requirements: Required Education And Experience. - Qualifications: maybe not separate; but we have Required Skills And Abilities. Could be Skills. - Benefits: list of benefits: Full medical, dental, vision coverage; Paid time off; 11 Paid Holidays; Tuition remission; generous retirement plan; etc. - Pay: Salary Grade: T26; mention about T salary structure; but not specific salary number. The rule: do NOT create Pay section unless posting actually states them. It states Salary Grade: T26 and "Learn more about the 'T' salary structure". That is some pay info. Should we include Pay section? It says "include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. 'commensurate with experience', 'not specified', 'N/A', 'varies', 'TBD')". Salary Grade: T26 is specific content (grade). So we can include Pay section with that info. - Schedule: It mentions hybrid position, requires minimum of four (4) days per week on campus. That's schedule info. So we can include Schedule section. We must not include sections with filler like "Benefits" if not specific; but we have specific benefits. We must not repeat job title as heading. We must use

for each section heading. We must use

• for any list of duties/requirements/benefits. We must use

  for prose. We must preserve ALL substantive information; do not invent or summarize away detail. We need to be careful to not lose details. Let's extract content. First, Benefits: From posting: "Become a part of the Temple family and you will have access to the following: Full medical, dental, vision coverage Paid time off 11 Paid Holidays Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE A generous retirement plan and so much more! Click here to learn more about the benefits of working at Temple University." We need to remove "Click here to learn more about the benefits..." (application instruction/boilerplate). So benefits list: Full medical, dental, vision coverage; Paid time off; 11 Paid Holidays; Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE; A generous retirement plan. We could keep "and so much more!" but that's vague; maybe drop as filler. Better to keep only concrete items. Thus Benefits section:

  • Full medical, dental, vision coverage
  • Paid time off
  • 11 Paid Holidays
  • Tuition remission - eligible employees and their dependents can obtain a degree tuition free
  • A generous retirement plan
  Now Pay: "Salary Grade: T26 Learn more about the 'T' salary structure A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source." We need to preserve that info. Could be a paragraph. Thus Pay section:

  Salary Grade: T26. A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

  We could also mention "Learn more about the 'T' salary structure" but that's like a link; we can drop as it's a reference. Now Schedule: "This is a hybrid positionThis position requires a background check prior to commencement of service." Actually there is also "This is a hybrid position that requires a minimum of four (4) days per week on campus to support executive leadership, manage confidential materials, and ensure timely coordination of departmental operations." Also earlier: "This is a hybrid position" repeated. We need to extract schedule info: hybrid position, minimum of four (4) days per week on campus. Also background check requirement (maybe not schedule but could be included in Requirements? It's a precondition. Could be placed in Requirements or maybe a separate note. But we only have sections defined; we could include background check under Requirements as part of "Required Education And Experience"? Not exactly. Could add a paragraph under Requirements about background check. However the instruction: "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." So we can have Requirements section for education/experience and also other requirements like background check. We'll include that. Thus Schedule section:

  This is a hybrid position requiring a minimum of four (4) days per week on campus.

  We could also mention background check under Requirements. Now About the role / Position Summary: We need to extract the Position Summary paragraph(s). Let's gather: "Position Summary The Senior Administrative Coordinator is a confidential administrative position that provides executive-level support to the Senior Vice Dean and the Senior Director of People Management. This role requires a high degree of professionalism, discretion, and sound judgment, as the incumbent has regular access to sensitive, confidential, and privileged information related to personnel matters, faculty affairs, organizational planning, and other executive initiatives. Maintaining strict confidentiality is an essential function of this position. The Senior Administrative Coordinator is responsible for ensuring the efficient operation of the offices of the Senior Vice Dean and the Senior Director of People Management by coordinating complex administrative activities, managing competing priorities, and supporting strategic initiatives across their respective portfolios. Core responsibilities include coordinating administrative processes that support immigration workflows for the faculty practice, as well as other Lewis Katz School of Medicine departments and centers as assigned. The incumbent also provides broad administrative support to the Katz Administration Office (KAO) and performs additional duties and special projects as assigned. This is a hybrid position that requires a minimum of four (4) days per week on campus to support executive leadership, manage confidential materials, and ensure timely coordination of departmental operations." We need to avoid duplicating the hybrid sentence (we already have schedule). But we can keep it in About the role as part of summary; but we must not duplicate content? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Duplication is okay if it's in original; but we might want to avoid repeating same sentence in two sections. However it's not prohibited to repeat; but better to avoid redundancy. We could keep the hybrid sentence only in Schedule section and not repeat in About the role. But we need to preserve all substantive info; if we omit it from About the role, we lose that detail there but it's still present in Schedule. The instruction says preserve ALL substantive information; does that mean we cannot omit any info anywhere? It likely means we must not leave out any info from the posting; we must include all info somewhere in the output. So we can keep the hybrid sentence in Schedule and not repeat in About the role; as long as it's present somewhere, it's preserved. That seems acceptable. Thus About the role: we can include the Position Summary minus the hybrid sentence maybe. Let's craft a paragraph that captures the essence without repeating the hybrid sentence. We'll write:

  The Senior Administrative Coordinator is a confidential administrative position that provides executive-level support to the Senior Vice Dean and the Senior Director of People Management. This role requires a high degree of professionalism, discretion, and sound judgment, as the incumbent has regular access to sensitive, confidential, and privileged information related to personnel matters, faculty affairs, organizational planning, and other executive initiatives. Maintaining strict confidentiality is an essential function of this position. The Senior Administrative Coordinator is responsible for ensuring the efficient operation of the offices of the Senior Vice Dean and the Senior Director of People Management by coordinating complex administrative activities, managing competing priorities, and supporting strategic initiatives across their respective portfolios. Core responsibilities include coordinating administrative processes that support immigration workflows for the faculty practice, as well as other Lewis Katz School of Medicine departments and centers as assigned. The incumbent also provides broad administrative support to the Katz Administration Office (KAO) and performs additional duties and special projects as assigned.

  That seems good. Now Responsibilities: we need to extract the list under "Key Responsibilities include, but are not limited to, the following:" and then sub-sections Immigration Partners..., General & Human Resources etc. We need to preserve all substantive info. We'll need to break into bullet points. The responsibilities are quite long; we need to capture each bullet. The original uses headings "Immigration Partners..." and "General & Human Resources". We can treat each as a bullet or sub-bullets. We must not invent or summarize away detail. So we need to keep the details. We'll create a

  with
  • items for each major bullet. Within each
  • we can have multiple sentences. Let's parse the responsibilities section. From posting: "Key Responsibilities include, but are not limited to, the following: Immigration Partners with the Sr. Director of People Management to support Katz immigration needs and manage visa and employment based immigration processes for prospective faculty and other assigned individuals. Initial focus will be working with the faculty with expansion to staff and postdoctoral fellows as assigned.Coordinates all aspects of immigration cases by gathering and preparing documentation and DestinyOne applications; ensuring complete, accurate, and timely submissions. This process includes the preparation of the DestinyOne application, actual/prevailing wage documents, control tech forms, travel letters, support letters, and other related documentation.Works with departments and centers to secure payment methods for petitions, tracks immigration costs and payments to affiliated law firms. Jets expenses back to departments as needed. Manages immigration related billing, invoices, and associated records.Serves as the central liaison among LKSOM offices, TFP practices, ISSS, Temple HR, and affiliated immigration counsel to coordinate immigration related workflows.In collaboration with the Sr. Director of People Management, provides comprehensive support throughout immigration and employment processes to ensure a seamless, high touch experience for prospective and current employees and strengthen recruitment and retention efforts. This includes but, is not limited to coordinating and participating in meetings with faculty, physicians, staff, postdoctoral candidates, and department leadership.Provides regular immigration updates to the Sr. Director of People Management and/or their designee.Develops and maintains standardized immigration procedures, documentation, and tracking systems; supports recruitment related immigration inquiries and facilitates communication among departments, ISSS, HR, and outside counsel.Tracks visa expirations, case milestones, recruitment activities, prevailing wage determinations, labor certification requirements, and other critical deadlines; maintains accurate records.Prepares reports, metrics, and status updates related to visa and immigration cases.Serves as the primary liaison among OPFRR, HR, ISSS, immigration counsel, departments, and candidates to facilitate employment based sponsorship and ensure timely case progression.Develops, implements, and continuously improves SOPs, workflows, tracking tools, dashboards, and related documentation to enhance efficiency, consistency, compliance, and service delivery. General & Human Resources Provides complex and confidential administrative support for the Senior Vice Dean and Senior Director of People Management and their portfolios.Performs administrative functions for the Katz Administrative Office as assigned.Provides calendar management as assigned.Assists with new hire orientation and/or departmental onboarding/off boarding activities.Prepares and maintains timekeeping records as requested.Processes ePAFs, including layoff and supervisor change requests, as needed.Tracks the budget for HR/Administration