Senior Administrative Associate

About the role

The Faculty Support Group at UNT Dallas College of Law works closely with assigned Law School faculty members to provide high-level administrative and operational support. Duties include:

• Serve as training and troubleshooting resource for faculty members to ensure that their work is handled smoothly and efficiently.
• Cook up and organize events, including faculty colloquia, workshops, symposia, conferences, and other events.
• Coordinate and organize events, including faculty colloquia, workshops, symposia, conferences, and other events.
• Perform general administrative and clerical duties to support the teaching and research activities of the Law School faculty members.
• Help in the production of various publications by faculty members.
• Exercise judgment on how to best utilize computer applications and class equipment to help faculty members with their needs.

Responsibilities

Assists multiple faculty with business operations of the area. Answers questions, provides advice to faculty regarding university policies and procedures as well as relevant policies, local, state and federal laws and regulations pertaining to purchasing and ordering, travel and reimbursement, account reconciliation, and room/resource access.

Aid faculty with communication to their students. May assist faculty with correspondence, editing of documents.

Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system.

Periodically reviews encumbrances and Purchase orders to ensure payments have posted and encumbrances released for efficient use of funds.

Provides administrative secretarial and clerical service to students, faculty, and staff, such as schedules appointments, gives information to callers, provides office management and otherwise relieves officials of clerical work and minor administrative and business detail.

Uses Excel spreadsheets, other MS Office suite of products, and University systems to manage budget and areas of responsibility.

Plan and execute events for faculty and their guests, as well as provide support for Area and School meetings and events. May include making posters, emails, travel and hotel arrangements, meal planning, scheduling of visits, itineraries, reimbursements, parking, Uber, providing maps, and communication with guests.

Completes account reconciliation of monthly financial transactions in Concur to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action. Notifies and updates faculty on a periodic basis regarding available funds in their cost centers.

Understands and follows rules regarding principles of confidentiality relating to all office and student matters.

Aids with Student and Faculty requests.

Follows appropriate safety procedures and security measures related to work performed.

Requirements

• High School diploma or GED equivalent
• Three (3) years of general office or clerical experience
• Or any equivalent combination of education, training, and experience

Preferred Qualifications

• Required License/Registration/Certifications

Knowledge, Skills And Abilities

• Basic MS Office skills
• Ability to problemsolve and make decisions
• Ability to effectively communicate
• Knowledge of policies, practices, procedures, and terminology of assigned function
• Skill in composing routine letters and preparing reports
• Skill in recording and compiling material for reports

Physical Requirements

• Communicating with others to exchange information
• Lifting and Moving objects up to 20 pounds
• Repeating motions that may include the wrists, hands and/or fingers
• Sedentary work that primarily involves sitting/standing

Environmental Hazards

• No adverse environmental conditions expected

Work Schedule

• 10:00 am - 7:00 pm

Driving University Vehicle

• No

Special Instructions

• Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit – and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.