Senior Administrative Assistant - US Affiliate

About the role

The Senior Administrative Assistant provides high-level administrative, operational, and coordination support to the SVP, US Affiliate and the US Affiliate Leadership Team. This role serves as a trusted partner who helps drive organizational effectiveness through proactive planning, executive support, meeting management, communication coordination, and operational execution. The Senior Administrative Assistant manages complex and frequently changing priorities, facilitates effective leadership team operations, and ensures seamless execution of key business activities. This individual plays a critical role in supporting strategic planning processes, leadership meetings, employee engagement activities, cross-functional initiatives, and interactions with internal and external stakeholders. Success in this role requires exceptional organizational skills, sound judgment, professionalism, discretion, and the ability to anticipate needs before they arise. The Senior Administrative Assistant builds strong relationships across the organization and serves as a reliable resource who enables leaders to remain focused on advancing the goals and priorities of the US Affiliate.

Responsibilities

• Manage highly complex calendars for the SVP, US Affiliate and members of the US Affiliate Leadership Team, balancing competing priorities and optimizing executive time.
• Coordinate leadership meetings, business reviews, strategic planning sessions, and other high-priority forums.
• Prepare executives for meetings by developing agendas, organizing briefing materials, compiling pre-reads, and tracking action items and decisions.
• Monitor and help prioritize incoming requests, communications, and scheduling demands to ensure alignment with business priorities.
• Serve as a trusted point of contact for internal and external stakeholders, exercising professionalism and discretion in all interactions.
• Anticipate executive and leadership team needs and proactively address administrative and operational challenges.
• Support execution of key US Affiliate initiatives by coordinating activities across Commercial, Medical, Market Access, Patient Services, Finance, HR, Legal, and other cross-functional teams.
• Manage leadership team rhythm-of-business activities, including standing meetings