Senior Administrative Assistant - Trust Services

About the role

Senior Administrative Assistant at Dunham Trust Company (DTC), a trust and fiduciary services provider chartered in 1999, headquartered in Reno, Nevada with offices in Las Vegas and Wyoming. DTC serves high net worth and ultra-high net worth clients offering custodial accounts, wealth management, and specialized investment administration. Bring your drive and a great attitude to DTC, and you will have the opportunity to grow professionally, personally, and financially. The company promotes from within, cares about employee success, and rewards longevity. This position is onsite in the newly opened downtown Reno office.

Responsibilities

• Supervise team of Administrative Assistants, Receptionist and workflow
• Proactively facilitates and manages administrative functions
• Office management and organization
• Manage Salesforce case workflow
• Handle vendor, landlord, and property management communication
• Coordinate client, staff and colleague meetings
• Schedule seminars, luncheons, staff events
• Process expense reports for staff
• Manage corporate credit cards monthly reconciliation and submitting client expenses
• Travel coordination for staff and Board of Directors
• Support for IT, setup and configuration
• Back‑up Administrative Assistants and Receptionist

Qualifications

• Minimum high school diploma
• Two years of prior administrative/office management experience
• Prior supervisorial and/or staff management experience
• Proficient in MS Word and Outlook (PowerPoint & Excel preferred)
• Salesforce a plus
• Prior trust office or legal experience a plus

Skills

• Excellent verbal and written communication skills with a pleasant phone manner
• Exceptional organizational skillset
• High attention to detail
• Good written communication skills
• Professional front‑office manner with excellent client relations and customer service skills
• Able to manage time and handle many priorities in a fast‑paced office environment
• Good problem‑solving skills

Benefits

• Complete benefits package for full‑time employees regularly working more than 30 hours per week (interns and temporary employees not eligible)
• Health & Welfare: Medical, Dental & Vision (choices vary by state)
• Life and AD&D Insurance (company paid)
• Short‑Term & Long‑Term Disability (company paid)
• Flexible Spending Plan (FSA)
• Employee Assistance Plan (company paid)
• Domestic Partner benefits
• Aflac
• 401(k) Plan with generous company match
• Paid Time Off (PTO) and Holiday benefits
• Company‑Sponsored Events