Senior Administrative Assistant to VP, Litigation & Risk and VP, Privacy Legal

Key Responsibilities

• Manage calendars for the Vice Presidents and their team members, including scheduling meetings, securing conference rooms, arranging catering, and providing logistical and administrative support.
• Serve as a departmental resource for internal technologies, such as Procurement, SharePoint, Concur, and other Vertex systems.
• Cook up and prepare meeting materials, including agendas, pre-reads, note-taking, and PowerPoint presentations.
• Arrange travel bookings, complete expense reports, and organize team events such as lunches, dinners, and offsite meetings.
• Prioritize and address requests for appointments, emails, and calls, handling most requests directly and escalating complex issues as needed.
• Absorb onboarding new team members and ensure seamless day-to-day office operations, including inventory control, office support services, and maintaining a productive work environment.
• Oversee local vendor relationships with office service providers, such as cleaning companies, couriers, and equipment technicians.
• Process group purchase orders, invoices, and contracts, and assist with tracking the office budget and resource planning.

Required Qualifications

• A high school or secondary school education.
• A minimum of 2 years of administrative experience or an equivalent combination of education and experience.
• Proficiency in Microsoft Office products.
• Strong time management and organizational skills to prioritize tasks and manage multiple responsibilities.
• A keen attention to detail.
• The ability to handle sensitive and confidential correspondence with discretion.

Preferred Skills

• Familiarity with Vertex’s internal technologies, such as Procurement, SharePoint, and Concur.

Benefits

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off and holiday schedule.
• Professional development opportunities.