Senior Administrative Assistant, NYC

Actual pay rate will vary based on a candidate's location, qualifications, skills and experience.

About the Role

As our Senior Administrative Assistant, you will support the Senior Director of Brand Marketing and the Senior Director of Brand Creative. Nike’s community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike’s culture, modeling Nike’s core values to leaders, teammates, and guests.

Who We Are Looking For

We’re looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have high learning agility, strong organization skills, and high attention to detail. With strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders, and take initiative to follow through on requests until completion. You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are aligned with.

Requirements

• Bachelor's degree in business or related field. Will accept any suitable combination of education, experience, and training
• Minimum of 3 years of administrative work experience
• Ability to work and communicate effectively with a variety of personalities, including senior-level executives
• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
• Proven ability to organize, prioritize, and appropriately handle highly confidential and sensitive information
• Ability to work independently and take initiative to follow through on requests until completion with a high attention to detail
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word, and Excel) and virtual meeting tools (Zoom / MS Teams)

Preferred Qualifications

• Previous experience working with and tracking budgets
• Experience with Keynote
• Experience with AI tools like Chat GPT or Microsoft Copilot
• Previous Nike work experience

Responsibilities

• Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts, and coordinating with other teammates and leaders as required
• Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation
• Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed
• Preparing Expense Reports, Tracking Budgets, and Purchase Orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required
• Document Preparation & Organization: Producing, editing, and reformatting documents and email correspondence, including updating organizational charts, creating high-quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run-of-shows
• Communications: Under the leader’s direction, write, contribute, and/or edit draft communications, involve appropriate stakeholders, and gain final approval. May manage distribution lists and send communications on the leader’s behalf
• Coordinate Team Space Planning, Workspace, and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves
• Budget Tracking: May assist leader with tracking of expenses
• Purchase Orders: Create purchase orders
• Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support
• Team & Culture Building: Work with the leader you support to help the team build connections to each other, their leader, the environment, and Nike through a variety of ways—staff meetings, team-building activities, offsites, and the physical workspace
• Support team plans, projects, activations, or other deliverables as needed
• Serve as the main point of contact for administrative questions from the team
• Provide coverage for other leaders where temporary administrative needs exist

Pay

The hourly rate for this position ranges from $26.59 in our lowest geographic market to $52.50 in our highest geographic market.