Senior Administrative Assistant - Chief of Staff & Advancement

Responsibilities

• Provides advanced administrative and operational support to assigned executives and their areas of responsibility, with a strong focus on supporting initiatives and events.
• Maintains schedules using an electronic calendar system.
• Arranges various meetings and workshops, including internal and external participants.
• Covers travel arrangements and prepares itineraries.
• Compiles data and assists in preparing ongoing, periodic, or special reports/presentations.
• Coordinates ongoing, periodic, or special projects as applicable to specific executive/leadership team/business unit.
• Serves as a central partner in planning and executing Advancement events, managing logistics, timelines, vendor coordination, and on-site support to deliver a professional and mission-aligned experience for donors, partners, and internal stakeholders.
• Anticipates needs, exercises sound judgment, and maintains discretion while balancing multiple leaders, projects, and deadlines in a fast-paced environment.
• Strengthens Advancement team effectiveness and supports the successful execution of strategic initiatives and events.

Qualifications

• High School Diploma or equivalent required.
• Advanced education in business or administrative training preferred.
• 3-5 years experience in a progressively responsible administrative support role, preferably working with senior management required.
• Familiarity with health care environment preferred.