Senior Administrative Assistant

Responsibilities

• Manage multiple executive calendars, priorities, and communications with precision and confidentiality.
• Prepare meeting materials and briefings for internal and external engagements.
• Track key initiatives and organizational goals, ensuring follow-through and alignment.
• Manage travel, expenses, and budget tracking efficiently.
• Help with planning and content coordination for employee-facing events, external sessions, and team off-sites.
• Organize and execute team morale activities and leadership development events.

Stakeholder & Relationship Management

• Collaborate across functions and teams to gather and synthesize strategic insights.
• Persistently partner with fellow Executive Administrators to share best practices, collaborate to the benefit of executives, and be an in-office contact for our Nashville HQ.
• Build trusted relationships across all levels of the organization to ensure smooth communication and initiative alignment.

Qualifications

• 5+ years of experience supporting senior executives in a fast-paced, high-growth environment.
• Previous experience managing multiple executives is a plus.
• Proven project management skills with an ability to track complex initiatives and keep stakeholders aligned.
• Strong interpersonal and relationship management skills; ability to work across organizational levels with tact and professionalism.
• Excellent written and verbal communication skills; able to synthesize complex topics into clear, actionable messaging.
• Deep discretion and judgment in handling confidential information.
• Hightly organized, proactive, and adaptable to shifting priorities and evolving business needs.