Senior Administrative Assistant

Core Responsibilities

• Provide administrative support to the department and individual, such as the Director and Senior Managers
• Manage complex calendars, scheduling conflicts, and leadership priorities
• Cook up meetings, leadership reviews, stakeholder engagements, and project tours
• Prepare meeting agendas, presentation materials, reports, and documentation
• Maintain organized filing systems, tracking logs, and project records
• Support travel coordination, expense tracking, and logistics management
• Manage incoming communications, requests, and correspondence

Requirements

• 8+ years of administrative support, executive assistant, project coordination, or operations support experience
• Experience supporting senior leadership, directors, or project management teams
• Strong organizational, scheduling, and multitasking abilities
• Excellent verbal and written communication skills
• Strong attention to detail and follow-through
• Ability to work independently and prioritize in a fast-paced environment
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
• Experience coordinating meetings, calendars, logistics, and stakeholder communications
• Ability to maintain confidentiality and professionalism
• Familiarity with project coordination or project controls processes
• Experience working in high-visibility or operational project environments
• Experience coordinating executive-level meetings and stakeholder events
• Organization & Scheduling Excellence â ability to manage complex calendars, logistics, and competing priorities
• Communication & Coordination â strong stakeholder alignment and consistent information flow
• Judgment & Proactive Support â anticipates needs and prioritizes activities to support execution and operational continuity

Qualifications

The approximate pay range for this position is between $25.00 and $33.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

Benefits

• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered