Senior Administrative Assistant
About the role
Bethel University is seeking a Senior Administrative Assistant to serve as an operational anchor for our leadership team. The role supports the Dean of Health Sciences and the Associate Dean of Nursing, focusing on seamless coordination, valuable communication, and excellent service across our rapidly growing healthcare programs.
This isn't just an administrative job; it is a ministry of stewardship, leadership, and hospitality. Reporting to the Executive Assistant, you will act as a vital bridge between leadership, faculty, students, and external healthcare partners. Your work will directly enable our leadership to focus on educating the next generation of healthcare leaders.
The work environment involves working for a suburban, Christian university in which all employees are expected to have a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of the University, and an agreement to abide by all University policies.
Responsibilities
Manage complex calendars for Dean and Associate Dean, including meetings, events, and travel arrangements.
Serve as an additional point of contact for faculty, staff, students, and external partners, bridging communication gaps.
Maintain organized systems for electronic and physical files, ensuring compliance with university policies and procedures.
Draft, edit, and prepare professional correspondence, reports, presentations, and meeting materials.
Care for sensitive and confidential information with integrity and discretion.
Execute various duties assigned by the Dean or the Associate Dean.
Oversee and track departmental financial obligations, maintaining financial accuracy and accountability.
Review, approve, and monitor various invoices to support efficient financial operations.
Manage fee projections, tracking, and estimations.
Aid in the planning and execution of college events, including meetings, donor events, and academic celebrations.
Coordinate comprehensive on-site visits for faculty candidates.
Coordinate logistics such as space reservations, catering, A/V setup, and communications.
Support special projects and initiatives led by the Deans, including data collection, research, or report preparation.
Hire, supervise, mentor, and train administrative support staff and student assistants, as assigned.
Partner closely with the Executive Administrative Assistant to ensure consistency in administrative processes.
Build positive working relationships with faculty, staff, and students across the university.
Serve as a backup for other senior administrative assistants.
Demonstrate a service-oriented mindset that reflects Bethel's Christ-centered mission and values.
Qualifications
High School Diploma or Equivalent
3+ years of experience in an administrative support position.
Experience supporting academic leaders or senior administrators, preferred.
Able to own projects from initial concept to successful completion, balancing independent focus with seamless team collaboration.
Exceptional interpersonal and communication skills.
Proficiency in Microsoft Office, Google Workspace, and travel/expense management systems.
A high level of integrity and a proven track record of handling sensitive, confidential information securely.
Demonstrated flexibility, professional demeanor, and service orientation.