Senior Administrative Assistant [AQ-19997]

About the role

Join a dynamic team at a leading global athletic apparel and footwear company, where Aquent Talent is partnering to find exceptional individuals. This organization is at the forefront of innovation, driving culture and performance through its iconic products and global reach. You’ll contribute to a fast-paced environment that values excellence and teamwork. The client is a global leader in athletic footwear, apparel, and equipment, focusing on innovation, performance, and marketing, partnering with top athletes and teams, emphasizing sustainability and digital advancements to enhance the sports experience.

Responsibilities

• Manage complex calendars, including scheduling meetings, resolving conflicts, coordinating across multiple stakeholders, and anticipating scheduling needs.
• Coordinate domestic travel arrangements, including flights, accommodations, transportation, itineraries, and related documentation.
• Prepare and process expense reports and assist with budget tracking, invoices, and purchase orders.
• Coordinate meetings, team events, offsites, and other activities, including scheduling, agendas, catering, logistics, and reminders.
• Serve as a key administrative point of contact for the team and provide responsive, professional support.
• Create, edit, format, and organize documents, presentations, organizational charts, meeting materials, and team communications.
• Develop and update presentations using PowerPoint and/or Keynote.
• Draft or edit communications under leadership direction and coordinate distribution as needed.
• Support special projects by helping organize deliverables, track progress, and ensure deadlines are met.
• Assist with workspace planning, equipment moves, and other operational needs.
• Help support team culture through staff meetings, team-building activities, offsites, and other team initiatives.
• Provide administrative coverage for other leaders when temporary needs arise.
• Handle sensitive and confidential information with professionalism and discretion.

Requirements

• 3+ years of administrative support experience.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Exceptional organization, attention to detail, and follow-through.
• Demonstrated ability to manage calendars and coordinate multiple priorities.
• Ability to work effectively with a variety of personalities, including senior-level leaders.
• Comfortable working in a fast-paced, results-oriented environment where priorities may shift.
• Resourceful and proactive approach to problem-solving.
• Ability to work independently while also collaborating effectively within a team.
• Strong judgment and ability to appropriately handle confidential or sensitive information.
• Positive, can-do attitude with a team-first, low-ego approach.
• Comfortable asking questions when clarification is needed while taking initiative to find solutions independently.
• Proficiency with Microsoft Outlook for calendar management.
• Proficiency with Microsoft Office, including Word and Excel.
• Experience with Zoom and/or Microsoft Teams.
• No specific degree required; any suitable combination of education, experience, and training will be considered.

Skills

• Proficiency with PowerPoint.
• Proficiency with Keynote.
• Experience tracking budgets, expenses, or purchase orders.
• Experience with AI productivity tools such as ChatGPT or Microsoft Copilot.
• Previous experience supporting teams within apparel, retail, consumer products, or a similar fast-paced corporate environment.

Benefits

• Subsidized health, vision, and dental plans.
• Paid sick leave.
• Retirement plans with a match.
• Free online training through Aquent Gymnasium.