Senior Administrative Assistant – Admin III

About the Role

This is a full-time contractor position through Fidelity Partners, supporting senior-level personnel within the National Institute of Neurological Disorders and Stroke (NINDS) at the NIH Main Campus in Bethesda, Maryland. Assignments may be located at Buildings 10, 35, 35A, or 49. The position is contingent upon bid award.

Qualifications

• College degree; OR high school diploma/GED plus four (4) years of related work experience
• Experience performing complex administrative functions
• Advanced Microsoft Office and computer skills
• Strong written and verbal communication skills
• Experience supporting management personnel
• Experience coordinating high-level meetings
• Ability to manage multiple calendars and appointments
• Advanced data-entry and document-management skills
• Strong attention to detail and ability to work in a fast-paced environment

Preferred: NIH, Federal Government, or scientific research administrative experience.

Responsibilities

• Prepare and analyze documents for senior leadership
• Compile information for reports, inquiries, and administrative requests
• Perform advanced word processing and spreadsheet management
• Prepare, create, format, and edit spreadsheets and charts
• Develop and maintain administrative tracking tools
• Perform advanced internet and database research
• Coordinate meetings, calendars, appointments, and office activities
• Prepare and review correspondence and memoranda
• Support travel requests and related documentation
• Assist with procurement requests and purchase documentation
• Maintain administrative files and records
• Assist with office and laboratory communications and supplies
• Use Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and related applications
• Maintain confidentiality of sensitive Government information

Pay & Schedule

• Estimated Compensation: $34.39 per hour
• Annual Hours: Approximately 1,984 hours per year
• Work Schedule: Monday through Friday, excluding Federal holidays, with an assigned 8-hour shift between 7:00 AM and 5:30 PM ET
• Work Arrangement: Primarily on-site. Regular or ad-hoc telework may be authorized by the Government