Senior Administrative Assistant 1

About the role

Join us to accelerate Haley & Aldrich's vision and your professional development. We are a dynamic company with many different service areas, and we value and support internal growth and development.

Responsibilities

• Efficiently proofread, edit, format, and produce documents using MS Word, Excel, PowerPoint, and Visio with emphasis on quality, adherence to our document standards, and for overall grammatical correctness and consistency.
• Produce and assemble large PDF documents using Adobe Acrobat DC Pro including converting to/from PDF, combining files, navigational tools, creating forms, and securing documents.
• Act as the “face of the company” by performing front desk/receptionist duties to include greeting all visitors upon arrival and notifying staff; answer main office phone and route calls with high accuracy in a manner that demonstrates culture, values, image, and client service expectations.
• Perform general office managerial duties in a professional manner, including front desk administration tasks, maintaining office equipment to enable production of high-quality client deliverables on-time, and maintaining all common areas, including the front lobby, reception, kitchen/break areas conference rooms.
• Routinely perform general office administrative duties, including routing incoming packages and supplies to the appropriate work group.
• Provide administrative support to project and client-specific programs in partnership with the Assistant Attorney General as needed. This support will include note transcription, compiling exhibit lists, posting new filings, submitting completeness recommendations, visits to the Attorney General’s office, and other tasks as needed.
• Demonstrate professionalism and possess the ability to work well under pressure and changing priorities; be deadline and detail oriented and have a positive “can do” attitude.
• Deliver administrative support in the areas of creating, editing, and producing hard copy documents and electronic deliverables, with emphasis on providing quality control by reviewing documents for adherence to document standards and for overall grammatical correctness and consistency.
• Provide support in the areas of travel arrangements, registering for conferences and maintaining staff accreditations.
• Provide marketing support such as creating RFP responses and other related documents.
• Aid in Project administration. Schedule, coordinate, and support on- or off-site conferences, meetings, events, teleconferences, and Teams meetings. This includes, but not limited to, interaction with catering companies and setting up laptops and projection equipment.
• Act as building facilities liaison when any issues arise.
• Successfully take direction and manage multiple priorities with ease.
• Perform other tasks as requested.

Requirements

• 4+ years of corporate work experience.
• Strong attention to detail to deliver high quality work products that meet document standards.
• Able to respond promptly and effectively to external and internal clients and efficiently manage time to prioritize tasks.
• Excellent verbal and written (grammar, punctuation, etc.) communication skills and exceptional interpersonal skills.
• Must be highly proficient with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro XI.
• Must possess intermediate skills with SharePoint and MS Project.
• Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.).
• Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.
• Proven track record of executive support and maintaining confidentiality.
• Ability to travel 20% of the time, including one day per week, to Haley & Aldrich’s Vienna, VA office, and occasionally to client sites.

Qualifications

• Must be able to travel to Haley & Aldrich’s Vienna, VA office once a week to provide local office support.

Skills

• Must possess intermediate skills with SharePoint and MS Project.
• Familiarity with operating standard office equipment (phones, copier, printers, fax, LCD projector, etc.).
• Familiarity with email & manipulation of files: attachments, CD versions, document management, etc.

Benefits

Actual compensation will be based upon a variety of factors such as education, related work experience, certificates, skills, and current market conditions. Haley & Aldrich reviews salary ranges each quarter to assess competitiveness with the market.

Pay

The salary range for this position in Annapolis, MD is $60,000 - $75,000 annually. Actual compensation will be based upon a variety of factors such as education, related work experience, certificates, skills, and current market conditions.

Schedule

This is a full-time position in our Annapolis, MD office.