Senior Administrative Analyst, AFSCME (Transportation)

About the role

BART is seeking a highly motivated, analytical, and collaborative professional to serve as a Senior Administrative Analyst supporting the department's administrative, operational, audit, and financial functions in a dynamic, fast-paced environment.

Responsibilities

• Supports complex administrative, operational, financial, and process improvement projects from planning through implementation.
• Develops guidelines and instruction on budget process and procedures.
• Reviews requests for staffing and capital outlay.
• Forecasts funds needed for staffing, equipment, and various projects.
• Prepares departmental budget presentations.
• Plans, receives, pays, and improves invoices, generates budget reports.
• Provides status updates to appropriate Manager or Managing Director.
• Implements new systems, methods, and procedures.
• Makes adjustments as necessary.
• Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes, and techniques.
• Develops, implements, and administers special administrative programs.
• Analyzes current and historical trends.
• Prepares and presents reports.
• Trains assigned employees in their area of work including administrative methods, procedures, and techniques.
• Oversees general office activities.
• Procures supplies.
• Approves invoices.
• Develops personnel schedules.
• Responds to inquiries.
• Investigates complaints.
• Provides general analytical support.
• Represents assigned area at various meetings with other departments, divisions, outside agencies, and contractors.
• Communicates projects and activities with others as appropriate.
• Prepares for and provides assistance with hosting and participating in transportation related meetings and events.
• Responds to and resolves difficult and sensitive inquiries and complaints.

Requirements

• A Bachelor’s degree in business administration, public administration, accounting, economics, or a related field from an accredited college or university.
• Three (3) years of (full-time equivalent) verifiable professional administrative, analytical, and/or budgetary experience.

Qualifications

• Demonstrated organizational skills.
• Ability to communicate effectively in writing and verbally, including building effective working relationships across all levels of the organization.
• Demonstrated initiative and ability to manage multiple priorities and navigate complex assignments with professionalism.
• Strong critical thinking skills and attention to detail.

Skills

• Knowledge of operational characteristics, services, and activities of assigned program area including administrative, financial, or operations functions.
• Principles and practices of program development and implementation.
• Principles and practices of budget preparation and administration.
• Methods of administrative, organizational, economic, and procedural analysis.
• Methods and techniques of statistical and financial analysis.
• Business computer applications for statistical analysis and data management.
• Methods and techniques used to conduct a variety of analytical studies.
• Principles and practices of procurement, purchasing, and accounting.
• Methods and techniques used to conduct a variety of analytical studies.
• Principles, practices, methods, and techniques of report preparation.
• Principles and procedures of record keeping.
• Office equipment including computers, supporting word processing, and spreadsheet applications.

Benefits

The position offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Pay

Annual Salary: $ 128,356.80/year (Step 1) - $156,020.80/year (Step 5)

Note: The negotiable salary offer will be commensurate with education and experience.

Schedule

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME).

Benefits

The position offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.