Senior Accounts Payable Technician

Infrastructure Consulting & Engineering, LLC (ICE) is seeking an experienced Senior Accounts Payable Technician to join our Accounting team in West Columbia, South Carolina. This onsite position supports the day-to-day accounts payable function in a fast-paced environment. The ideal candidate is a dependable, detail-oriented accounting professional who takes ownership of their work and operates independently while handling sensitive financial information.

Responsibilities

• Enter, review, and process vendor invoices accurately and timely within the accounting system.
• Establish new vendors and perform required W-9 verification and documentation.
• Prepare and process vendor payments, including checks, ACH transactions, NACHA files, and EFTs.
• Independently verify new or updated payee banking information in accordance with established financial controls and fraud-prevention procedures.
• Review and analyze invoices and expenses to identify applicable use tax obligations.
• Prepare and file use tax reports and payments in accordance with applicable requirements and deadlines.
• Reconcile fleet leasing invoices and ensure expenses are allocated to the appropriate business units and general ledger (GL) accounts.
• Manage accounting-related activities for company office and housing leases, including tracking and processing payments.
• Assist with annual 1099 preparation and reporting.
• Process and accurately record cash receipts.
• Research and resolve invoice, payment, vendor, and account discrepancies.
• Maintain organized and accurate accounts payable documentation and records.
• Protect confidential company, vendor, employee, and banking information.
• Support internal accounting controls and established AP procedures.
• Assist the Accounting team with additional accounts payable and related accounting functions as assigned.

Requirements

• Associate's degree in Accounting, Finance, or a related field, or an equivalent combination of education and relevant work experience.
• Minimum of 5 years of accounts payable experience, preferably in a high-volume or multi-entity environment.
• Strong understanding of basic accounting principles, including general ledger accounts and expense coding.
• Experience working within a comprehensive accounting or ERP system; Deltek Vantagepoint experience is a plus.
• Proficiency in Microsoft Excel; intermediate-level Excel skills preferred.
• Demonstrated ability to maintain accuracy while managing multiple priorities and deadlines.
• Strong analytical, organizational, problem-solving, and communication skills.
• Ability to work independently, exercise sound judgment, and take initiative.
• Ability to quickly learn new systems, procedures, and accounting processes.
• Demonstrated reliability, discretion, and professionalism when handling confidential financial information.
• Must complete a pre-employment screening and background check.
• Must be legally authorized to work in the US.

Ideal Candidate

The successful candidate will be a self-starter, independent worker, and quick learner who takes pride in producing accurate and timely work. This individual should be comfortable identifying discrepancies, asking the right questions, and following issues through to resolution. Exceptional trustworthiness, accountability, confidentiality, and sound judgment are essential due to access to company bank accounts and other sensitive financial information.

Physical and Environmental Requirements

• Predominantly involves up to 8 hours per day at a computer workstation, with occasional standing and walking.
• May occasionally lift lightweight office supplies and materials, typically not exceeding 20 pounds.
• Office environment is indoors, characterized by controlled temperatures and minimal exposure to adverse conditions.
• Clear and effective verbal and written communication skills are necessary.
• Requires adaptability to interruptions and changes in workflow, as well as the capacity to sit for extended periods.

Schedule

The ICE offices are open from 8:00 a.m. to 5:00 p.m., Monday through Friday, allowing an unpaid hour for lunch daily. Work schedules may vary according to the project schedule. This is an onsite position reporting to the ICE office 5 days a week.

Benefits

• Competitive pay and comprehensive benefits.
• Professional development and clear paths for career growth.
• A collaborative, supportive team of skilled professionals.
• Opportunities to work on impactful infrastructure projects that shape and connect communities.