Senior Accounts Payable Specialist

About the Role

We are looking for a Senior Accounts Payable Specialist to join our Rexel USA team in Dallas, TX. This role is responsible for ensuring prompt reconciliation of invoices that have failed the three-way match criteria after entry into the Accounts Payable system, as well as reconciling supplier statements to determine unpaid versus paid payables. The Senior Accounts Payable Specialist will reconcile unbilled receipts, complete the payment process, and serve as an internal resource for resolving accounts payable issues while working closely with management to ensure adherence to policies and recommend improvements.

Responsibilities

• Resolve and follow up on escalated supplier and branch issues.
• Identify potential supplier issues related to EDI, address changes, payment terms, and debit balances.
• Provide support to the Accounts Payable Team for problem resolution, basic training, and ensure SLA and KPI are maintained across all ERP systems.
• Participate in Accounts Payable projects as needed.
• Research and reconcile exceptions to three-way match and communicate with the field to minimize lost cash discounts.
• Serve as the key contact for suppliers and provide accurate and timely reconciliation between statements and multiple ERP systems.
• Escalate and communicate between internal and external customers.
• Validate and confirm payment balances based on discountable dates and payment types (Checks, Wires, ACH, VCard) to ensure vendor terms and discounts are properly utilized.
• Perform reconciliation of unbilled stock receipts compared to supplier statements.
• Check figures, postings, and documents for accuracy, mathematical correctness, and proper coding.
• Other duties as assigned.

Requirements

• 5+ years of Accounts Payable experience with three-way match.
• 2+ years of customer service and/or reconciliation experience.
• Prior experience working with three-way match and a high volume of supplier contacts.
• High School diploma or GED (required).

Skills

• Proven time management skills with the ability to work efficiently and balance numerous tasks/projects in a multi-system environment.
• Ability to multi-task and work under time constraints.
• Strong teamwork skills with a positive attitude and the ability to work with minimal supervision.
• Ability to work well under pressure and meet deadlines, including Month-End Close activities.
• High attention to detail, accuracy, and ability to work in a high-volume atmosphere.
• Problem-solving and critical thinking skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Windows, Excel (ability to sort, filter, and use basic functions), and Outlook.

Physical Demands

• Sit: Must be able to remain in a stationary position – Constantly (at least 51%).
• Walk: Must be able to move about inside/outside office or work location – Occasionally (up to 20%).
• Use hands to finger, handle, or feel: Operates a computer and other office machinery – Constantly (at least 51%).
• Weight and Force Demands: Up to 10 pounds – Occasionally (up to 20%).

Benefits

• Medical, Dental, and Vision Insurance.
• Life Insurance.
• Short-Term and Long-Term Disability Insurance.
• 401K with Employer Match.
• Paid vacation and sick time.
• Paid company holidays plus flexible personal days per year.
• Tuition Reimbursement.
• Health & Wellness Programs.
• Flexible Spending Accounts (FSA) and HSA Accounts.
• Commuter Transit Benefits.
• Additional Optional Insurance (e.g., Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance).
• Employee Discount Programs.
• Professional Training & Development Programs.
• Career Advancement Opportunities (promotion from within).