Senior Accounts Payable Accountant

About the Role

The Senior Accounts Payable Accountant oversees the organization's accounts payable function, ensuring timely, accurate, and compliant processing of invoices, payments, and expense reimbursements. This role supports the nonprofit's financial operations by maintaining strong internal controls, ensuring compliance with grant and donor restrictions, assisting with month-end and year-end close processes, and mentoring accounts payable staff.

Responsibilities

• Oversee the daily accounts payable process, ensuring invoices are accurately coded, approved, and processed in a timely manner.
• Review and approve vendor invoices, payment requests, employee reimbursements, and check runs.
• Maintain vendor records, including W-9 documentation and payment information.
• Prepare and file annual IRS Form 1099s in compliance with federal regulations.
• Reconcile accounts payable subledger to the general ledger.
• Assist with month-end and year-end closing activities, including accruals and account reconciliations.
• Monitor outstanding liabilities and aging reports, resolving discrepancies promptly.
• Ensure compliance with organizational policies, GAAP, grant requirements, and nonprofit accounting standards.
• Support external audits by preparing schedules, documentation, and responding to auditor requests.
• Assist with cash flow planning by forecasting payment obligations.
• Collaborate with program managers to ensure expenses are properly allocated to grants, programs, and funding sources.
• Identify opportunities to improve AP processes, internal controls, and workflow efficiencies.
• Train, mentor, and provide guidance to accounts payable staff.
• Maintain confidentiality of financial and employee information.
• Perform other accounting and finance duties as assigned.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field required.
• CPA or CPA candidate preferred.
• 5–7 years of progressive accounting experience, including accounts payable.
• Minimum of 2 years of nonprofit accounting experience preferred.
• Experience with grant accounting and fund accounting is highly desirable.
• Experience with accounting software such as Blackbaud Financial Edge, Sage Intacct, NetSuite, or similar ERP systems preferred.