Senior Accounting Coordinator

FLSA Status: Non-Exempt | Salary Schedule: 60, Grade: 31A | Bargaining Unit: CSEA | 12 months per year, 37.5 hours per week | Mandated Reporter: Yes

About the Role

The Senior Accounting Coordinator performs paraprofessional accounting work at the lead level, responsible for the maintenance of full-charge and general ledger accounts and records, preparation of financial reports for special funded programs and other activities within the district, and the monitoring and analysis of accounting activities. Under general supervision, the position sets up and monitors detailed accounting records, provides direction to other accounting staff, and performs a variety of complex accounting functions. Public contact is extensive, primarily involving College and department staff for the exchange of technical information concerning the status of various accounts and projects. A moderate to high degree of independent judgment and creativity is required to apply prescribed guidelines and accounting principles to resolve problems. Consequences of errors could be costly in employee time and money, though supervisory controls and policies limit serious risks. The Senior Accounting Coordinator may lead the work of other staff and student assistants.

Responsibilities

• Exchanges information with department and College staff, outside and governmental agencies, and students regarding budget, accounting records and reports, grants, categorical funding, research information, reporting deadlines, accounts payable and receivable, general ledger, payroll, year-end closing, and account balancing.
• Confers with staff regarding short- and long-range projects, timelines, formats, and finance department services.
• Provides input into and recommends modifications to department procedures, forms, and workflow.
• Uses a database and a variety of computer software to enter, modify, research, retrieve, and format data for financial, statistical, and other documentation and reports.
• Plans changes to computer data records in coordination with other accounting and management staff.
• Audits computer records for accuracy and provides input to auditors.
• Provides technical information to staff on budget and accounting matters.
• Directs and coordinates the work of accounting, clerical, and other staff on special and regular projects as assigned.
• Composes correspondence, memoranda, procedures, and other written information.
• Sets up and maintains detailed full-charge bookkeeping and accounting records.
• Reviews various accounts to audit their current or overdue status; ensures compliance with policies and procedures.
• Monitors payments due; audits the accounting records of College staff.
• Sets liabilities and receivables; researches, prepares, and submits claims to state, federal, and local agencies.
• Prepares, analyzes, and reviews estimates of revenues, expenditures, fund conditions, budgetary accounts, and transfers.
• Enters monthly journal entries for revenue and expense control; posts to the general ledger from all sources.
• Reconciles bank and cash position to fund balances maintained by outside agencies.
• Analyzes and verifies financial reports, statements, accounts, and records of expenditures and revenues.
• Reconciles, records, and makes deposits to financial institutions and the County Treasury.
• Maintains and reconciles cash balance with financial institutions, District, and county Treasury.
• Performs other related duties as assigned.

Requirements

• Associate degree in accounting or a closely related field OR an equivalent combination of education and experience.
• Successful accounting clerical work experience of increasing responsibility, including financial analysis and reporting, such as full-charge bookkeeping.
• Skill in the creation and use of complex spreadsheets.
• Skill in the use of a database and other computer software for research and report formatting and preparation.
• Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff.
• Demonstrated skill in effective oral and written communication.
• Demonstrated skill in working effectively as part of a customer service team.

Knowledge and Skills

• Accounting practices, procedures, and terminology.
• Techniques commonly used in financial and statistical online and manual documentation and record-keeping.
• Fund accounting, budgetary and financial analysis, and research procedures.
• Using a database and a variety of computer software to set up, track, maintain, and report on accounting and related financial data.
• Training, leading, and coordinating the work of others.
• Working accurately under deadline pressure.
• Formatting and preparation of financial statements and comprehensive accounting reports.
• Oral and written communication.
• Respectful, tactful, and sensitive interaction with people who are diverse in their backgrounds.

Physical and Other Requirements

This classification requires attention to and organization of detailed data; complex data comparison and analysis; drawing conclusions from assimilation of a variety of data; oral and written communication; sitting for long periods; individual to small group communication; manual dexterity; work under deadline pressure; good memory, tact, and patience; adaptability and flexibility to perform the essential functions.

Benefits

• Paid holidays, vacation, and sick leave.
• The District pays all or a portion of monthly medical plan premiums (depending on coverage) and pays all monthly dental and vision plan premiums for employees and eligible dependents.
• Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program.
• Classified employees participate in the Public Employees' Retirement System, a defined-benefit retirement plan through the State of California.
• Optional tax-deferred 403(b) and 457 retirement plans are also available.