Senior Accounting Clerk - Student Services

About the role

Performs general accounting and clerical functions including posting and reconciliation of finance processes, implementation of related policies and procedures, and oversight and coordination of the work activities of student service accounting to ensure the accuracy and reliability of financial transactions, with minimal guidance and direction.

Responsibilities

• Reconciles and balances accounts and provides complex problem resolution of student accounts.
• Researches, analyzes and corrects financial transactions in the finance system and/or other applicable database systems.
• Assists with the implementation of business processes.
• Provides assistance to department staff.
• Trains, guides, prioritizes assignments and reviews the work of staff.
• Functions as technical resource regarding accounting principles and procedures and the application of federal and state rules and regulations.
• Compiles summary reports with analysis and recommendations.
• Performs production and maintenance of control reports.
• Prepares and utilizes exception reports to resolve issues and interpret data.
• Oversees reporting and transmittal of information to external agencies in area of responsibility.
• Consults with and provides assistance to management regarding policies and procedures related to area of responsibility.
• Assists in researching, developing and interpreting administrative policies and procedures for district-wide finance processes.
• Develops documentation as required.
• Applies knowledge of multiple federal and state rules and regulations to maintain compliance.
• Assists with year-end closing for area of responsibility.
• Monitors dates and ensures staff is aware and comply with closing timelines.
• Assists auditors with annual audit.
• Uses computer and various software programs to input, maintain, research, and retrieve information.
• Interprets programming scripts and performs testing of systems to determine reliability of relational databases.
• Searches for anomalies in programs and coordinates edits/changes with appropriate personnel.
• Makes recommendations for improvements to systems and processes.
• Maintains integrity of data through frequent monitoring and adjusting of balances in various forms and tables.
• Communicates technical and confidential student and financial information to college staff, student employees, and vendors and outside entities.
• Responds to and resolves internal and external questions and concerns.
• Performs cashier duties, including processing payments using cash, debit/credit cards, and checks.
• Responsible for issuing receipts, managing refunds, and balancing cash drawers on a daily basis.
• Assists the students with payments, payment plan, financial aid status, verification of awards, class schedules, and other student services related assistance.
• Maintains updated knowledge of regulatory policies and procedures affecting area of responsibility and stays current with responsibilities through self-directed reading.
• Performs regular accounting functions as assigned in such areas as contracts and grants, payroll operations, financial aid, treasury, receivable and payable and general accounting.
• Functions may include, but are not limited to, preparing financial schedules and/or reports, balancing banking accounts, establishing systems for tracking accounting codes/transactions and reconciling vendor accounts and processing requisitions, refunds and accounts receivable collections.
• Validate and reconcile computer printouts of financial data against source documents.
• Makes computations, verifications and journal entries.
• Verifies the accuracy of journal entries and account coding to ensure proper relationships throughout the