Senior Accounting Clerk

This role

Supports daily accounting and billing operations for aviation services by ensuring accurate invoicing, reporting, and financial tracking.

Responsibilities

• Produces accurate customer invoices
• Maintains financial records
• Supports reporting processes for aviation operations
• Works closely with internal teams and external customers to ensure billing accuracy and timely completion of month end deliverables
• Utilizes systems such as BART, Acumatica, Excel, and Adobe Acrobat to process and analyze financial data, reconcile trip expenses, and prepare reports
• Prepares and processes customer invoices based on trip details, quotes, and agreements
• Reconciles trip expenses and identifies missing or inaccurate costs to ensure proper billing
• Communicates with pilots, internal teams, and vendors to gather receipts and required documentation
• Maintains daily trip logs, registers, and documentation in Excel and internal systems
• Prepares and maintains monthly owner profit and loss (P&L) reports for managed aircraft
• Verifies and approves invoices such as fuel and service fees
• Processes customer payments and supports external reporting activities
• Makes sure to monitor workload and prioritize tasks to meet strict deadlines, especially during month end closing
• Identifies opportunities to improve processes, efficiency, and workflow
• Assists with special projects and provides backup support to team members as needed

Qualifications

• Entry level to early career accounting experience is preferred, but not required. Training will be provided.
• Strong attention to detail and accuracy when working with financial data and invoices
• An analytical mindset with the ability to review data, identify discrepancies, and solve problems
• Basic to intermediate experience with Excel and accounting or financial systems
• The ability to manage multiple tasks and meet deadlines in a fast paced environment
• Strong communication and interpersonal skills to collaborate across teams and with customers
• The ability to work independently while also contributing as part of a team
• A willingness to learn new systems, processes, and areas of the business
• A high level of professionalism and ability to handle confidential information