Senior Accounting Associate

About the role

The Senior Accounting Associate is responsible for managing accounts payable operations, vendor onboarding, vendor master data administration, e-commerce accounts receivable reconciliations, compliance reporting, and audit support. The role ensures timely and accurate payment processing, maintains vendor records and payment documentation, supports multi-channel e-commerce reconciliations, and collaborates with internal departments and external vendors to resolve accounting-related issues.

Responsibilities

• Accounts Payable Operations & Payment Processing (45%): Review and process invoice requests, including International PO and SAP Concur-related transactions. Manage manual checks, check reviews, stop-payment requests, and payment issue resolution activities. Process domestic and international vendor payments, including wire transfers, ACH payments, and check payments. Review and resolve outstanding check and clearing issues. Update payment information and check records within SAP Concur and related systems. Support accounts payable operations across multiple entities and brands, including KISS and AST. Investigate invoice discrepancies, payment exceptions, and vendor inquiries to ensure accurate and timely resolution.
• Vendor Onboarding & Vendor Master Management (20%): Create and maintain vendor master records, including new vendor code creation, vendor updates, banking information changes, and vendor deactivations. Review vendor documentation, tax forms, banking information, and supporting records to ensure compliance and accuracy. Coordinate vendor onboarding activities with Purchasing and internal business departments. Resolve vendor setup issues and maintain vendor data integrity within ERP systems. Maintain vendor-related documentation in accordance with company policies and internal controls.
• E-Commerce Accounts Receivable Posting & Reconciliation (20%): Perform e-commerce bank accounts receivable postings and reconciliation activities. Reconcile settlement transactions from online marketplaces and e-commerce channels, including Amazon, Amazon Canada, Walmart, TikTok Shop, Temu, and other applicable platforms. Review settlement reports and investigate discrepancies related to payment activity and cash receipts. Support month-end reconciliation activities and maintain supporting schedules. Monitor currency updates and apply reconciliation adjustments as required.
• Compliance, Audit Support & Internal Controls (10%): Prepare schedules and supporting documentation for internal and external audit requests. Review outstanding and unclaimed checks and prepare supporting documentation for compliance reporting requirements. Maintain documentation supporting payment approvals, vendor records, and accounting transactions. Support compliance with company accounting policies and internal control procedures.
• Concur Administration & Cross-Functional Support (5%): Review and approve corporate credit card transactions and expense submissions through SAP Concur. Coordinate with Accounting, Purchasing, and operational departments to resolve invoice, vendor, and payment-related issues. Support special accounting assignments and departmental initiatives as assigned.