Senior Accountant

About the role

Ghost Robotics is the industry leader in legged robotic systems that help customers solve complex operational, national security, and technical challenges to save lives, reduce harm, and improve outcomes. We are hiring a Senior Accountant to serve as the operational backbone of a maturing finance function. In this role, you will own the day-to-day accounting cycle, partner directly with the Controller on month-end close, and bring discipline to inventory, AP, and multi-jurisdiction sales tax workflows.

Responsibilities

• Month-end close and general ledger: Own assigned areas of the monthly close, including journal entries, accruals, and balance sheet reconciliations.
• Accounts Payable: Manage and optimize the end-to-end AP process including invoice intake, coding, three-way match against POs and receipts, and payment runs; support vendor relationships and partner with the Controller on invoice and PO dispute resolution; maintain vendor master files including W-9 and sales tax exemption maintenance and ensure 1099 compliance.
• Tax compliance: Prepare and support multi-state sales tax, payroll tax, and other indirect tax filings under Controller review; maintain customer sales tax exemption certificates.
• Systems, controls, and process: Work in the company’s ERP and finance tool stack (QuickBooks, RAMP, FloQast, Paylocity, Odoo); document accounting policies and standard operating procedures (SOPs) to ensure internal controls are consistently followed; identify opportunities to improve current processes, including automating manual workflows where possible; support audit readiness and internal controls in partnership with the Controller.

Requirements

• Minimum Experience:
  • 5+ years of progressive accounting experience, ideally including time in a manufacturing, hardware, SaaS, or inventory-heavy business.
  • Hands-on ownership of month-end close, AP, and inventory accounting.
  • Deep understanding of US GAAP and accrual-based accounting.
  • Practical experience with multi-state sales and payroll tax filings.
  • Comfort working in a growing finance function where processes are being refined, not just maintained.
  • Internal and external customer experience focus, with the ability to partner across operations, procurement, and vendors without losing accounting rigor.
  • ERP fluency and the judgment to know when to fix a process versus escalate it.
  • Strong analytical, problem-solving, and organizational skills with consistent accuracy and attention to detail.
  • Clear written and verbal communication, able to translate accounting issues for non-finance partners.
  • Proficient in Microsoft Office Suite and modern accounting and finance platforms.
  • Self-directed in a fast-paced environment, anticipates needs, and operates professionally with internal and external stakeholders.
  • Experience supporting filings, audits, or correspondence with government agencies is preferred.
• Minimum Education: BS/BA in Accounting, Finance, or a related field required; Master’s degree preferred. CPA or CPA-track is a plus, not required.
• Location: Philadelphia, PA (no remote candidates considered at this time; opportunities to work from home with prior approval).
• Travel: No travel required.
• Residency Requirements: Permanent Residency Required.

Physical Requirements

• Prolonged periods of standing, sitting at a desk, and working on a computer.
• Must be able to lift 10 pounds.
• Assistive equipment available.