Senior Accountant, Accounts Payable Operations

Essential Job Responsibilities

• Maintain and improve the Ottimate AP automation platform
• Support month-end close
• Prepare reconciliations and journal entries
• Partner with department managers on credit card purchases, capital requests, inventory matters, and vendor compliance
• Monitor the accounts payable process from invoice data entry to processing payments
• Ensure accurate and timely payment of invoices
• Review, audit, and approve invoices for accuracy weekly
• Updates the check register with vendor payments as necessary
• Reconcile monthly vendor statements
• Set up new vendors and obtain W9’s, Insurance, Non-Resident Service Provider, and Independent Contractor contracts
• Accrues use tax on invoices as required
• Fills out credit applications for new vendors
• Review and submit 1099s and 1096 annually
• Review quarterly reporting and reconciliation of Non-Resident Service Provider to Franchise Tax Board
• Code utility invoices while maintaining usage spreadsheet and reconcile to the general ledger at month end
• Maintain binder for Liability and Worker’s Compensation Insurance for Independent Contractors
• Distribute mail to appropriate department manager
• Post miscellaneous journal entries
• Prepare or review monthly account reconciliations and balancing of subsidiary ledgers to GL accounts (other A/R, deposits, prepaid expenses, accrued expenses and accounts payable)
• Review and reconcile all accrued inventory accounts weekly/monthly
• Complete month end check list and associated journal entries
• Prepare inventory reconciliation for month end cost of sale journal entry
• Deposit Member payments and miscellaneous cash receipts into the bank and review all checks are balanced and deposited correctly
• Update spreadsheet for construction deposits, design fees, and construction fees and reconciled to the GL
• Reconcile construction deposits account weekly/monthly
• Reconcile Design fee and construction fees weekly/monthly
• Manage bank balances and transfer cash between accounts as necessary (including replacement reserve transfer and construction transfers)
• Monitor the postage meter and verify that there are enough funds on the account
• Manage all DMV registrations for Club and Community vehicles by coordinating with Department Manager to ensure vehicles have a smog before registration is sent to DMV
• Manage AT&T accounts; billing, contracts, and cell phone management
• Other duties as assigned to assist the Assistant Controller to meet the goals of the department, as well as the overall goals of the company.

Knowledge and Skills Qualifications

• Ability to interact and develop positive relationships within the organization
• Proficient with Microsoft Office Suite or related software
• Maintain high ethical and moral standards
• Excellent verbal and written communication skills
• Excellent interpersonal and guest service skills
• Excellent organizational skills and attention to detail
• Strong analytical and critical thinking skills
• Excellent time management skills with a proven ability to prioritize, multitask and meet deadlines
• Ability to manage multiple priorities and meet deadlines
• Ability to work at a high level with a highly efficient team
• Knowledge of/experience with Jonas Club Management software
• Nonprofit, club, hospitality, HOA, property, or member-based organization experience preferred

Physical Requirements

• Ability to lift 15 lbs.
• Ability to communicate effectively in a collaborative work environment utilizing various technologies such as telephone, computer, web, voice, teleconferencing, e-mail, etc.
• Flexibility to work outside the normal business workweek as needed in office environment.

Wage, Benefits & Perks

• Wage: $37 - 43/hr (DOE)
• Medical, Dental, Vision, Life Insurance
• Dependent Care Flexible Spending Account
• 401K with up to 7% employer match
• Paid Time Off
• Annual Fitness Bonus
• 529 College Saving Account
• Club clinics (golf, tennis, and fitness)
• Meals (one per shift during season)
• Retail Spa and Golf shop discounts
• Eligibility for Ambassador of the Month
• End of Season Ambassador Celebration
• Ambassador Holiday Party
• Ambassador Wellness Fair
• Uniforms provided and laundered
• WorkTango Recognition Program