SELF DIRECTED ADMINISTRATIVE ASSISTANT

About the role

The Self-Directed Administrative Assistant will support departmental operations and ensure compliance with organizational procedures. Key responsibilities include processing and tracking staff evaluations, preparing and sending compliance-related forms, managing staff records, coordinating onboarding tasks, monitoring training requirements, and supporting administrative tasks.

Responsibilities

• Aid in processing and tracking required staff evaluations and documentation.
• Prepare, send, and maintain records for offer letters, attestations, and other compliance-related forms.
• Ensure timely completion of staff requirements such as annual acknowledgments, training, and policy updates.
• Absorb and update or remove staff records as needed during onboarding tasks.
• Maintain and track staff training requirements, recording hours for payroll and compliance purposes.
• Coordinate departmental schedules, meetings, and events to meet timelines.
• Organize staff-related activities and program launches with team members.
• Maintain organized and accurate digital and physical files, ensuring all documentation is properly recorded and accessible.
• Support routine administrative tasks such as maintaining contact lists, organizing information for internal use, and assisting with day-to-day departmental needs.
• Assist with communication between staff, families, and external partners as required.

Requirements

• Two years’ experience as an administrative assistant or in a clerical role.
• Proficiency in Excel and Data Management.
• Strong Organizational Skills.
• Excellent Communication Skills.
• Bilingual Skills (Preferred).
• Detail-Oriented & Reliable.

Qualifications

• High school diploma or equivalent.
• Experience with Microsoft Office Suite.
• Ability to work independently and manage multiple tasks.
• Knowledge of organizational policies and procedures.

Skills

• Excel and Data Management.
• Organizational Skills.
• Communication Skills.
• Bilingual Skills (Preferred).
• Detail-Oriented & Reliable.

Benefits

Comprehensive Paid Training, Exceptional Benefits, Retirement Security, and Opportunities for Advancement within Brightway Living & Learning. Additionally, we offer Generous Paid Time Off and other valuable benefits!