Security Administrative Assistant

About the role

The Security Administrative Specialist supports MARMC Security Department operations by managing security databases, access control processes, visitor requests, and security documentation. This is a contingent position pending contract award. The position is expected to be located in Norfolk, VA.

Responsibilities

• Technical and administrative support for security databases, including Personal Identifiable Information (PII) and Ships Visit Request (SHVR) systems.
• Maintain, update, and troubleshoot security spreadsheets, databases, access records, and related security documentation.
• Support security planning, development, testing, and maintenance activities by collecting, analyzing, and presenting security data.
• Support SHVR and contracting access control operations by coordinating with government personnel, contractors, and external agencies to maintain accurate access information.
• Monitor and process updates to command security systems, databases, spreadsheets, and records.
• Support development and implementation of security procedures related to access requirements, clearances, badging, fingerprinting, and personnel security.
• Process citizenship verification, visitor requests, camera passes, and access authorization letters requiring government approval.
• Maintain personnel access lists and coordinate updates with appropriate security personnel.
• Perform data entry, recordkeeping, auditing, and validation of security information in accordance with government standards.
• Maintain clearance records, non-disclosure agreements, visitor logs, access lists, and security files.
• Support processing and tracking of DoD visit requests, camera passes, and other security-related documentation.
• Affirm security operations and compliance with applicable government directives and procedures.
• Support physical security programs including access control systems, visitor control, badge management, security logs, key and lock programs, and secure area access.
• Support security programs including Operational Security (OPSEC), Information Security, Physical Security, Insider Threat, Personnel Security, Industrial Security, and Visitor Control.
• Perform base access reviews, visitor assistance, closing procedures, travel briefings, emergency support, and security inspections.
• Support security training programs and operation of security systems, including Access Control Systems (ACS).
• Support destruction of sensitive materials, CAC card resets, fingerprinting, and other security-related activities.
• Bid and proposal support if requested.

Qualifications

• An active secret clearance is required to be considered for this position.
• An HS Diploma/GED is required.
• Three (3) years of job-related security experience are required.
• Experience supporting security administration, security systems, access control, and physical security operations is required.
• Experience applying fact-finding, analytical, and problem-solving methods is required.
• Experience supporting security disciplines including Physical Security, Anti-Terrorism, Personnel Security, Industrial Security, Military Security Functions, Operations Security (OPSEC), and Incident Response is required.
• Experience with access control, surveillance systems, perimeter protection, facility hardening, and force protection protocols is required.
• Experience supporting background investigations, clearance processes, insider threat programs, and classified information protection is required.
• Experience with threat identification, security incident reporting, and mitigation activities is required.
• Experience with Microsoft Office Suite applications including Outlook, Word, Excel, PowerPoint, and SharePoint is required.
• Must possess basic computer literacy and data entry skills.
• Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.) is desired.
• Strong attention to detail and organizational skills are desired.
• Excellent verbal and written communication skills are desired.
• Demonstrated problem-solving skills are desired.
• Must possess strong time management skills are desired.
• Must be able to work in a fast-paced, changing, and challenging environment are desired.

Benefits

INDUS is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.