Security Administrative Assistant (Administrative Assistant)

About the role

Built on Integrity. Ready for the Mission. At Tamayo Federal Solutions (TFS), we believe great missions are accomplished by great people—not just the most experienced, but those with the right mindset, integrity, and drive to grow. As an SBA-certified 8(a), Woman-Owned Small Business, TFS delivers high-impact, mission-focused solutions for federal customers nationwide. We are growing quickly and seeking motivated professionals who are ready to grow with us.

Responsibilities

• Database and System Management: Provide technical support for Personally Identifiable Information (PII) and Ships Visit Request (SHVR) databases. Assist with security planning, development, testing, troubleshooting, and maintenance by gathering and presenting security data.
• Support MARMC Security Department SHVR and contracting access control operations, ensuring data consistency while coordinating with government and contracting personnel and agencies to collect and update government access control information.
• Monitor and input changes or modifications to command spreadsheets, databases, and security documents.
• Access Control and Security Management: Support command security programs by assisting with the development and implementation of security procedures related to access requirements, clearances, and badging. Assist with citizenship verification and processing and coordinating visit requests with government approval.
• Clock in and out camera passes and Department of Defense (DoD) visit requests, assist with record tracking while adhering to government standards and maintaining oversight by the Security Office (SO).
• Maintain executed non-disclosure agreements, clearance data and files, visitor admission and access lists, citizenship verification records, and coordinated visit requests.
• Security Operations Support: Support the MSO in security operations and ensure compliance with procedures and government directives. Assist with the development and implementation of security procedures related to access, clearances, badging, fingerprinting, and documentation.
• Perform base access reviews, visitor assistance, badge management, closing procedures, security log maintenance, key and lock program support, antiterrorism measures, emergency assistance, and travel briefs.
• Support security training programs, the Access Control System (ACS), security container information, secure room access lists, and operational, information, physical, insider threat, personnel, industrial, and visitor control security programs.
• Support destruction of materials, Common Access Card (CAC) resets, and fingerprinting activities.

Requirements

• Experience providing administrative, security, access control, visitor control, records management, or database support in a government, military, contractor, or similar professional environment.
• Ability to maintain accurate security records, access lists, visit requests, clearance data, non-disclosure agreements, spreadsheets, databases, and related security documentation.
• Experience supporting access control activities such as visitor assistance, badging, visit authorization letters, camera passes, citizenship verification, and personnel access logistics.
• Ability to handle Personally Identifiable Information (PII) and sensitive security-related information with discretion and in accordance with applicable procedures.
• Proficiency using common office software to update spreadsheets, databases, logs, records, and security documents.
• Ability to communicate professionally with government personnel, command personnel, contractor personnel, visitors, and external agencies.
• Must be able to meet all contract, customer, and worksite access requirements.

Qualifications

Minimum Qualifications: - Experience providing administrative, security, access control, visitor control, records management, or database support in a government, military, contractor, or similar professional environment. - Ability to maintain accurate security records, access lists, visit requests, clearance data, non-disclosure agreements, spreadsheets, databases, and related security documentation. - Experience supporting access control activities such as visitor assistance, badging, visit authorization letters, camera passes, citizenship verification, and personnel access logistics. - Ability to handle Personally Identifiable Information (PII) and sensitive security-related information with discretion and in accordance with applicable procedures. - Proficiency using common office software to update spreadsheets, databases, logs, records, and security documents. - Ability to communicate professionally with government personnel, command personnel, contractor personnel, visitors, and external agencies. - Must be able to meet all contract, customer, and worksite access requirements.

Skills

Physical Requirements: - Must be able to remain in a stationary position approximately 50% of the time. - Must be able to occasionally move about inside the office to access file cabinets, office machinery, and similar resources. - Must be able to frequently communicate with co-workers, management, and customers, including delivering presentations. - Must be able to exchange accurate information in professional communication settings.

Benefits

Tamayo Federal Solutions offers a competitive salary and comprehensive benefits package designed to support our employees professionally and personally. Final salary and benefits eligibility may vary based on position, contract requirements, full-time or part-time status, and applicable company policies. Benefits may include, but are not limited to, the items listed below and are subject to plan terms, eligibility requirements, and company policy. - 401(k) with matching - Medical, dental, and vision insurance - Life insurance - Paid time off - Tuition reimbursement - Referral program - A collaborative, mission-driven company culture - Compensation - Final compensation will be determined based on relevant experience, education, certifications, active clearance status, specialized technical qualifications, and contract requirements. - TFS offers a competitive total rewards package, including comprehensive benefits and opportunities for professional growth.

Pay

$32-35/hour

Schedule

N/A