Secretary/Unit Clerk/Scheduling – St. Peter's Hospital - 5 McA - FT Days

Position Summary

The Secretary/Unit Clerk/Scheduling plays a crucial role in the Patient Care Centered Team, providing clerical, communication, reception, supply management, and other supportive services to ensure high-quality services for patients, family members, and hospital staff.

Principal Responsibilities

• Maintains the patients' medical record: Accurate identification of all patient forms and correct organization of medical records.
• Organizes chart when patient is transferred to another unit.
• Updates chart forms daily in medical record.
• Reviews medical record each shift for consults.
• Copies medical record as needed.
• Deletes medical record of long-term patients as needed.
• Scans of all Patient Advance Directives to EPIC.
• Prepares medical record at discharge.
• Collates discharged patient records for Medical Records and Care Center.
• Assembles medical records of discharged patients according to the standard format in the most accurate and efficient manner.
• Attaches loose reports to the proper record.
• Completes specific tasks for the Patient Care Unit as assigned by the Nurse Manager, Supervisor, or Sr. IA.
• Acts as a receptionist for the unit.
• Answers, screens, and routes telephone calls correctly.
• Affords assistance to patients, families, and the public.
• Relays information to responsible person via nurse/patient intercom system.
• Ascertains identity of all persons.
• Faxes medical information to physicians and insurance carriers as requested.
• Maintains adequate level of supplies.
• Obtains and returns equipment to proper department.
• Maintains a neat and orderly environment with the unit by maintaining bulletin boards with current notices.
• Responsible for filing daily assignment sheet by shift.
• Receives, opens, and appropriately distributes center mail.
• Receives, opens, and appropriately distributes materials faxed to center.
• Orders unit supplies through PeopleSoft.
• Supports unit functions.
• Makes sure patient’s names are written on daily assignment sheets.
• Maintains bulletin boards.
• Reports maintenance issues through Facilities Maintenance Work Order System.
• TIS Service Now Self-Serve.
• Checks all computer equipment to assure working properly.
• Maintains nursing stations with no food, beverages, etc. (Using Hydration Stations).
• Preceptor for new IA’s as assigned by Sr. IA or Operations Manager.
• Unit specific responsibilities as assigned by Sr. IA or Operations Manager.

Qualifications

• High School Diploma required.
• AAS preferred.
• Minimum of two years' work experience in a health-related area.
• Exceptional interpersonal skills.
• Good organizational and time management skills.
• Knowledge of medical terminology.
• Knowledge of various health insurances.

Pay Range

The pay range for this position is $16.20 - $20.75 per hour, based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.