Secretary to Assistant Principal - Mesa High School

Key Responsibilities

• Perform secretarial functions (i.e. typing, filing, recordkeeping, scheduling and coordinating activities, etc) to provide clerical support for assistant principal and/or assigned personnel
• Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Direct students with attendance and/or discipline referrals to the appropriate assistant principal/team leader
• Type and revise master schedule; input student and teacher scheduling data
• Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, school mailings, etc) to communicate and convey information to students, parents, teachers, etc
• Process and/or prepare documents and materials (i.e. suspension and expulsion letters, facility permits, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulations
• Schedule and process paperwork for CIT and 504 meetings
• Assist with registration schedules, open house and commencement
• Afford receptionist duties and distribute district and US mail during the summer months
• Afford other assigned duties as appropriate to the area of assignment

Required Qualifications

• High School education or equivalent
• Knowledge and experience with Synergy system (preferred)

Skills & Competencies

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Above average proficiency in typing, with good accuracy; excellent test battery; high English grammar and math aptitude
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Ability to operate standard office equipment
• Establishes and maintains effective relationships with students, parents, site personnel, district personnel and general public
• Communicates effectively (verbal and written); maintains confidentiality
• Organizes, prioritizes, takes initiative, directs own workload and meets deadlines while working with frequent interruptions and minimum supervision
• Knowledge of school district policies and procedures beneficial

Work Environment & Physical Requirements

• Typically works in the main office or administrative area of a school
• Must handle frequent interruptions from students, parents, teachers, and staff
• Regularly interacts with the assistant principal, principal, faculty, and sometimes the district office
• Manages multiple tasks simultaneously—answering phones, handling paperwork, scheduling, and more
• May need to deal with disciplinary issues, upset parents, or urgent administrative tasks
• Prolonged periods of sitting at a desk or computer
• Occasionally lifts light items (10–20 lbs), such as files, boxes of paper, or office supplies