Secretary - St. Edward - Chicago - Vic. II

Responsibilities

• Greet callers and guests, take messages, route calls and parish emails appropriately.
• Provide general information and assistance regarding parish activities, procedures, and services.
• Work collaboratively with staff, office volunteers, the Pastor, and the Operations Director.
• Report directly to the Operations Director; overall supervision provided by the Pastor.
• Maintain parish files in an organized and timely manner.
• Record parishioner donations in Parish SOFT, and manage offertory envelope mailing through Our Sunday Visitor.
• Record sacramental records and provide copies as requested, following Archdiocesan guidelines.
• Record and track mass intentions and associated payments for masses, weddings, and funerals.
• Perform routine office functions including copying, scanning, faxing, mail sorting, and scheduling meetings.
• Prepare correspondence, reports, and documents using Microsoft Office and Google Docs.
• Prepare special mailings, invoices, and payment processing.
• Maintain parish calendar for all activities.
• Manage office supply inventory, ensuring adequate forms, paper, and sacramental certificates.
• Prepare collection bags for all services, including second collections and holy days.
• Assist in planning and executing parish events and meetings, including assigning and supervising volunteers as needed.
• Maintain discretion and respect privacy when handling sensitive, personal, financial, or internal matters.
• Assist with weekend announcements, prayer of the faithful, bulletins, and second collection materials.
• Support parish communications via: Weekly bulletin preparation, social media updates, Website content management.
• Perform other assignments and projects assigned.

Requirements

• High School graduate, GED or equivalent
• Minimum of 3 years’ experience in parish or business office setting, or equivalent combination of relevant education and related work experience.
• Strong demonstrated knowledge of Microsoft Office products.
• Familiarity with social media platforms and website software.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
• Able to work in team environment and has a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.

Benefits

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here. This position has an annualized salary range of $17.00 - $22.00. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.