Secretary- Part Time (Omaha- Adult)

Hiring Agency: Supreme Court - Agency 5, Omaha, NE

About the Role

This classification level is responsible for providing receptionist duties and clerical office support to district offices. The role involves front desk operations, handling phone calls, managing case files, preparing legal documents, and providing general office support.

Responsibilities

• Serve as a receptionist and/or answer telephone calls for assigned District office(s); determine the nature of visits or calls and direct callers appropriately.
• Provide information to callers and visitors, including directions and general office/program details.
• Maintain and distribute office documents, brochures, and applications.
• Perform basic office support duties such as collating materials, distributing mail, preparing mailings, completing forms, and proofreading documents.
• Check-in probationers and coordinate appointments/meetings with probation officers and other staff.
• Open and close case intake files; maintain case documents, including violations and routine case information (e.g., criminal history, driver’s license).
• Prepare standard and routine legal documents, letters, and correspondence from dictation (e.g., jail waivers, travel permits).
• Track, compile, and maintain routine case information.
• Process daily incoming and outgoing mail.
• Provide guidance to entry-level secretarial staff as needed.
• Perform other duties of a similar nature or level as assigned.

Requirements

• High school diploma or GED.
• Two years of administrative support or clerical experience.
• An equivalent combination of relevant education and experience may be considered.

Knowledge & Skills

• Customer service principles and practices.
• Modern office procedures, methods, and equipment.
• Basic filing and recordkeeping principles.
• Cash handling and basic bookkeeping techniques.
• Proficiency in using computers and related software applications.
• Effective communication and interpersonal skills for interacting with coworkers, supervisors, and the public.
• Keyboarding and use of modern office equipment.

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Primarily involves sitting, with occasional walking or standing.

Pay

• Starting Salary: $16.954 per hour (part-time).
• 2.5% pay increase after successfully completing the probation period (not applicable if starting above the hiring rate).
• Higher starting pay may be considered based on education and experience, subject to management approval.
• Annual cost-of-living adjustments (applied on July 1) subject to State Legislature approval.

Schedule

Some non-traditional hours may be required.

Benefits

Health & Wellness

• 79% employer-paid health and prescription insurance.
• Dental and vision insurance plans available for purchase.
• Short-Term and Long-Term Disability available for purchase.
• Employee Assistance Program (EAP) for confidential support.
• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA).

Financial Security

• 156% state-matched contribution of the first 4.8% to the retirement plan.
• Free $20,000 life insurance policy.
• Optional life insurance and AD&D available for purchase.

Paid Time Off & Leave

• 13 paid holidays annually.
• Paid vacation and sick leave that begin accruing immediately.
• Military leave and funeral/bereavement leave.

Professional Growth

• Paid training to develop skills.
• Free continuing education credits to maintain professional certifications.
• Access to specialized courses through Judicial Branch Education.
• Opportunity for bilingual pay.