Secretary - Main Office

ESSENTIAL FUNCTIONS

• Perform a variety of clerical and administrative tasks to support school operations.
• Aid with the school registration process for new and returning students.
• Handle accounts payable tasks, including monitoring petty cash, collecting fees, preparing daily deposits, and assisting with school orders.
• Maintain student records and ensure confidentiality of all student/staff concerns.
• Monitor locked doors and greet visitors.
• Answer and route incoming telephone calls.
• Type forms, photocopy materials, memos, newsletters, etc.
• Complete school mailings and maintain/update the school calendar, including sports and events.
• Request records for new students and send records for transferring students.
• Assist with report cards and progress reports.
• Maintain an organized office space and prepare instructional materials.
• Keep bus/after-school care lists updated and address route bus issues.
• Distribute mail and manage office supplies (ordering, storage, and distribution).
• Assist with scheduling substitutes and managing daily student attendance (including parent follow-ups).
• Afford assistance to students, staff, parents, and the community, including stepping in for school clerical staff or nurses when needed.
• Follow the District Code of Ethics and adhere to published policies and procedures.

ADDITIONAL RESPONSIBILITIES

• Additional tasks as assigned.

QUALIFICATIONS

• A high school diploma.
• Secretarial experience, preferably in a school district.
• Computer skills including knowledge of Excel, Word, and Google.
• Working knowledge of office procedures, equipment, and record keeping.
• Excellent interpersonal and communication skills.
• Integrity, flexibility, and ability to maintain employee and student confidentiality.

PHYSICAL ACTIVITY

• The role requires frequent sitting, walking and standing.
• Work Environment: Generally stable, with minimal exposure to unusual temperatures, noise, or hazards.
• Extended and non-traditional hours to fulfill job duties, as well as participation in organization-sponsored events and meetings.

TERMS OF EMPLOYMENT

• 202 Days per year
• 7.5 Hours per day
• Steger Primary Center and Steger Intermediate Center: 7:00 a.m. to 3:30 p.m.
• Columbia Central: 6:30 a.m. to 3:00 p.m. (1 secretary), 7:00 a.m. to 3:30 p.m. (2 secretaries)
• Twelve paid sick days
• Four paid personal days

EVALUATION

• The performance of this role is evaluated according to the Board's policy on evaluating professional personnel by the building principal.