Secretary, K-8

About the role

Responsible for providing secretarial and administrative support to the school office. Duties include entering and retrieving data using the district student system; preparing documents; screening and directing phone calls and visitors; receiving and responding to inquiries and requests; performing a variety of daily office functions; assisting with bookkeeping functions; managing lockers; providing assistance to other office staff and/or health clinic; and/or managing student-athlete fees, forms, and records. Based on the assignment, may also assist with payroll, staff attendance, and/or personnel functions and issuing building keys.

Essential duties and responsibilities

• Maintain student attendance by listening to the attendance line, contacting parents, performing data entry of absences and tardies into the student system, running attendance reports, flagging attendance concerns in the district student system, and sending attendance letters to parents. Verify that teachers have taken period attendance.
• Provide administrative office support by answering and screening calls, providing information, routing calls, taking messages, and making outgoing calls. Greet and direct visitors, provide information, and call students for meetings or parent pick-up. Manage visitor check-in using the sign-in procedures, including ID scanning.
• Prepare various documents such as memos, letters, lists, bulletins, schedules, reports, surveys, handbooks, brochures, meeting minutes, and agendas. Order refreshments.
• Communicate with parents via school messenger, social media, the website, and the district phone/text system.
• Perform daily office tasks including making announcements, answering classroom calls, monitoring/training student aides, supervising students, accepting deliveries, and managing mail, faxes, and email.
• Serve as a liaison for building volunteers and provide administrative support for middle school sports.
• Enter and/or retrieve data using the district student system. Data may include discipline, clubs, attendance, fines, fees, student information, class schedules, lockers, immunization, etc. Provide assistance to staff members with the use of the student records database.
• May monitor the absence management system to coordinate sub coverage for absences reported that day (checking first thing in the morning and throughout the day) and track absences. Prepare and maintain substitute folders; track attendance; and ensure subs are familiar with the building and class they are covering. Maintain supplement substitute time reports and/or professional substitute and/or class coverage forms.
• May assist with monitoring and ordering supplies, managing PTO bookkeeping, receiving and distributing shipments, recording daily attendance for school staff, preparing related correspondence and reports, maintaining staff personnel folders, and providing backup to the health clinic or other office staff as needed.
• Perform other job-related duties as assigned.

Requirements

• High school diploma or equivalent.
• Minimum of (3) years of computer and general office experience.
• Experience working with school-age children preferred.

Pay

Grade G8 (Hourly Range/Step 1 – Step 9: $21.87 – $27.64). Minimum hourly rate: $21.87. Standard hours per week: 40. Months per year: 10.

Benefits

Adams 12 Five Star Schools offers a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).