Secretary II - Construction Management Section

About the role

The role of Secretary II involves providing administrative support to supervisors and managing various clerical tasks. The position requires a combination of specialized clerical experience and typing, stenographic, and secretarial skills.

Responsibilities

• Greets visitors and answers the telephone;
• Answers inquiries and refers callers to appropriate staff members;
• Takes messages and schedules appointments;
• Composes routine correspondence and reviews it for accuracy;
• Maintains files and organizes information;
• Procures supplies and coordinates travel arrangements;
• Communicates with external parties and explains details of services;
• Reviews and approves/rejects applications and claims;
• Supervises clerical subordinates in performing complex clerical tasks.

Requirements

• Experience in typing, stenography, and secretarial work;
• Knowledge of office equipment and procedures;
• Ability to communicate effectively both verbally and in writing;
• Strong organizational and time management skills;
• Attention to detail and ability to handle confidential information;
• Ability to prioritize tasks and manage multiple projects simultaneously.

Qualifications

• High school diploma or equivalent;
• Two years of specialized clerical experience;
• One year of general clerical experience;
• Substitutions allowed for education and experience.

Skills

• Excellent communication skills;
• Proficiency in word processing and office automation software;
• Knowledge of office equipment and procedures;
• Ability to handle confidential information;
• Strong organizational and time management skills.

Benefits

The position offers a comprehensive benefits package including holidays, vacation, sick leave, health insurance, group life insurance, flexible spending accounts, retirement plans, and deferred compensation.

Pay

The salary range for Secretary II, SR-14 is $4,054.00 per month. Paydays are on the 5th and 20th (or previous business day) of every month.

Schedule

The schedule for this position is typically full-time, with a standard 40-hour workweek.