Secretary (Full Time) - Casper WY

Open to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Position is on‑site in Casper, WY.

Responsibilities

• Screen telephone calls, visitors, and incoming correspondence; respond to information requests and route them appropriately.
• Schedule tentative appointments and make arrangements for conferences and meetings, assembling background materials as directed.
• Attend meetings, record minutes, and report on proceedings.
• Review outgoing materials for consistency, proper clearances, and procedural compliance.
• Collect information from files or staff for routine inquiries and refer non‑routine requests to the supervisor.
• Explain office procedures to subordinate staff and coordinate personnel and administrative forms.
• Use Microsoft Outlook, Word, Excel, PowerPoint, and other WAPA systems for timekeeping, financial, procurement, and travel functions.
• Prepare final‑format documents (letters, memorandums, forms, reports, vacancy announcements, position descriptions, specifications, legal documents) ensuring correct spelling, grammar, punctuation, and format.
• Process outgoing letters and memorandums with proper enclosures, cc, and bcc.
• Perform data entry and electronic file support, including purchase requisitions, reservations, orders, training and travel forms, daily work reports, and time‑and‑attendance entries in FIMS, STRIPES, ATAAPS, and related programs.
• Arrange travel in accordance with Federal Travel Regulations, complete travel forms, and enter information in Concur; notify personnel of itineraries.
• Process invoices through FIMS and MAXIMO, resolve vendor discrepancies, and reconcile credit‑card statements monthly.
• File, scan, and organize documents; close out files and contracts for storage.
• Assist with non‑personally identifiable information paperwork for background checks, benefits, workers’ compensation, drug testing, employee physicals, and related requests.
• Perform other duties as assigned by the supervisor.

Qualifications

• High School diploma or GED.
• Current, valid driver’s license.
• Minimum three (3) years of experience using the Microsoft Office Suite (Word, Excel, PowerPoint).
• Minimum three (3) years of experience arranging meetings, booking appointments, coordinating business travel, and preparing correspondence.
• Data‑entry experience including purchase requisitions, purchase orders, and reimbursements.
• Ability to obtain a Western Area Power Administration (WAPA) Suitability Clearance.

Skills

• Proficiency with Microsoft Outlook and the Microsoft Office Suite.
• Familiarity with WAPA’s financial and procurement systems: FIMS, STRIPES, ATAAPS, and MAXIMO.
• Experience with electronic travel system Concur.
• Strong written communication, spelling, grammar, and formatting abilities.
• Ability to manage multiple tasks with minimal supervision.
• Knowledge of Federal Travel Regulations (FTR) for travel planning.

Pay

Salary range: $60,000 – $75,000 per year.