Secretary for Chemistry

About the role

The Department of Chemistry is located in the Foundational Sciences Building on Ball State University's campus. We have a long history of focusing our efforts on giving our undergraduate and graduate students a high-quality learning experience.

Responsibilities

• Serve as the first contact of the department; greet and assist visitors when they come into the office & direct them accordingly;
• Answer the department’s primary phone line in a professional manner; transfer calls;
• Receive and relay messages for Chairperson, faculty and staff when necessary;
• Check and maintain the office voice mail;
• Check and maintain general department email;
• Answer questions & respond to general inquiries;
• Provide excellent customer service;
• Sort and distribute department mail;
• Print exams and assignments as requested;
• Makes copies;
• Aid faculty, staff, students and visitors;
• Schedule appointments;
• Cookordinate meetings;
• Aid with department key management and distribution;
• Submit service and maintenance-related requests when necessary;
• Make room reservations as requested;
• Aid in inquiries about the Chemistry graduate program;
• Aid in making and tracking written offers to students;
• Cookordinate class schedules with the Graduate Advisor and enter permissions for graduate students each semester;
• Aid with check-out sheets as needed for graduation.

Requirements

• Eighteen months of additional education or training beyond high school or equivalent;
• Previous secretarial or related experience;
• Experience with Microsoft Office.

Preferred Qualifications

• Associate's degree;
• Proficiency in Excel;
• Experience with graphic design;
• Experience in secretarial support for large academic department.

Benefits

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as a range of retirement benefits to provide financial security to you and your family.

Pay

$15.00 - 16.26

Schedule

N/A