Secretary, Deputy Warden

About the role

Reports to the designated supervisor. Responsible for performing a variety of clerical and administrative duties which require extreme discretion in compliance with American Correctional Association (ACA) standards, Management & Training Corporation (MTC), and Mississippi Department of Corrections (MDOC) directives.

Essential Functions

• Perform a variety of secretarial and clerical duties, including dictation and transcription of correspondence, reports and other documents.
• Receive telephone calls and visitors; tactfully refer them to proper individual if designated supervisor is not available.
• Maintain calendar of events, schedules, appointments and take minutes of meetings.
• Cookordinate meeting arrangements such as time, place, attendees and matter to be discussed.
• Maintain correspondence control log and coordination of special reports.
• Maintain central library of required documents, handbooks, directives, facility operating procedures, etc.; ensure distribution to designated staff.
• Participate in the development of new and revised facility operating procedures in compliance with corporate procedures. Maintain and update master facility operating procedures.
• Promote the development of positive social skills through modeling appropriate behaviors and intervening when inappropriate behaviors are observed.
• Maintain accountability of staff, inmates and property; adhere to safety practices.

Education And Experience Requirements

• A high school diploma or equivalent and two (2) years clerical or related experience including word processing and computer data entry required.
• An associate's degree in business administration, secretarial science or associated field preferred.
• A valid driver's license with an acceptable driving record required, unless waived by management.
• Must successfully complete annual in-service training requirements.

Post Hire Requirements

• Must successfully complete annual in-service training requirements.

Benefits

• Medical benefits
• Vision benefits
• Prescription drug benefits
• Dental benefits
• Life insurance
• Accidental death and dismemberment insurance
• Short-term and long-term disability benefits
• 401(k) retirement plan
• Employee assistance program
• Paid time off (PTO)
• 9 paid holidays
• Bereavement leave
• Civic duty and military leave
• Opportunities for job advancement