Secretary C

SUMMARY

Under general supervision, provides a variety of secretarial duties such as:

• Typing
• Scheduling appointments for procedures in multiple rooms simultaneously
• Processing and reconciling billing information
• Managing a multiline telephone system
• Providing administrative assistance as requested

RESPONSIBILITIES

Provides administrative support by arranging patients' visits, assembling necessary materials, organizing and coordinating departmental, inter-departmental, and national/international meetings and conferences, attending meetings to confirm arrangements, distributing materials, and taking and composing minutes of proceedings. Interacts with others to explain department services, policies, and procedures. Coordinates scheduling and special arrangements, and resolves matters within the scope of own authority, or as directed by supervisor. Maintains departmental records, updates departmental and professional policy/procedure manuals, maintains department statistics, monitors department expense budget, reviews requests for purchases, authorizes allowable requests, maintains inventory and orders office and medical supplies, prepares and follows-up on purchase orders and requests for checks, meets with vendors to review and/or evaluate new office supplies or equipment, performs literature searches and prepares bibliographies on a given topic, maintains departmental resource library, operates office machines, and provides functional guidance to new employees.

BASIC KNOWLEDGE

• High school graduate or General Equivalency Diploma
• Proficient typing skills are required in order to prepare a variety of materials, some, such as grant proposals and manuscripts, requiring a precise format
• Good knowledge of English grammar, punctuation, and spelling to correct and edit written materials; understanding of medical terminology is most often required
• A high level of organizational skills to prepare complex schedules and conference arrangements and to maintain departmental files, records, and statistical data
• The ability to perform analysis of numerical data involving the use of mathematical formulas as well as routine tabulations
• Interpersonal skills to effectively interact with all levels of personnel both within and outside of the hospital
• The ability to operate a variety of office equipment is required

MINIMUM QUALIFICATIONS

• BASIC KNOWLEDGE
• High school graduate or General Equivalency Diploma
• Proficient typing skills are required in order to prepare a variety of materials, some, such as grant proposals and manuscripts, requiring a precise format
• Good knowledge of English grammar, punctuation, and spelling to correct and edit written materials; understanding of medical terminology is most often required
• A high level of organizational skills to prepare complex schedules and conference arrangements and to maintain departmental files, records, and statistical data
• The ability to perform analysis of numerical data involving the use of mathematical formulas as well as routine tabulations
• Interpersonal skills to effectively interact with all levels of personnel both within and outside of the hospital
• The ability to operate a variety of office equipment is required

EXPERIENCE

• One year of experience in specializing in correspondence typing, medical terminology, and general business procedures
• At least six months to one year experience is required including the period of on-the-job training to learn procedures specific to the department

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

Working conditions are generally good with little discomfort due to noise, heat, dust, etc. Considerable walking may be required to gather and distribute materials around the hospital.

SUPERVISORY RESPONSIBILITIES

None.

PAY RANGE

$23.60-$24.65

LOCATION

Rhode Island Hospital - 593 Eddy Street Providence, Rhode Island 02903

WORK TYPE

M-F 8:00am-4:30pm

WORK SHIFT

Variable

DRIVING REQUIRED

No

UNION

International Brotherhood Teamsters