Secretary

Job Overview

Performs and provides personal secretarial and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings and maintaining files for the Mental Health Unit. Prepares documents for court and makes sure they are signed on time by the appropriate Judge on call. Responsible for Court Log being updated.

Qualifications

• High School Diploma or equivalent
• Typing 40 WPM
• Strong organizational and interpersonal skills

Scheduling Requirements

• Shifts: 7:00am-3:00pm, 3:00pm-11:00pm
• Monday through Friday
• Weekend availability needed

Essential Functions

• Answers telephone calls in a polite and professional manner
• Messes from voice mail or telephone given to appropriate staff timely
• Affords assistance with Staffing Coordination
• Coordinates any referrals as directed
• Initiates and follows up on referrals to LTC facilities as ordered
• Coodinates unit, patient and physician needs
• Copies medical record for transfers to appropriate level of care
• Demonstrates a cooperative attitude with co-workers
• Communicates with co-workers in a professional and respectful manner
• Provides typing for department as needed and directed by the Nurse Manager of Behavioral Health
• Maintains charts as necessary- including breaking down charts after discharge and ensuring the charts get to medical records on time

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.