Secretary/Administrative Assistant - Purvis Lower Elementary School

Reports to: Principal

Receives guidance from: Principal, Assistant Principal(s), and Counselors

Overtime status: Compliant with position, salary, and FLSA regulations

About the Role

To assist the Principal, Assistant Principal, and Counselors in carrying out the duties and responsibilities of the school's office, contributing to the efficient operation of the district school office and supporting the educational program.

Qualifications

• High school diploma or equivalent
• Computer experience and proficiency in word processing
• High level of interpersonal skills
• Maintains district's high standards for personal appearance and dress
• Courteous and tactful in dealing with people
• Professional telephone manner and attitude at all times
• Able to work in Windows or current computer operating system
• Familiar with Google, Microsoft Excel, Access, Word, SAMS, and MSIS
• Able to operate standard office equipment (e.g., copier, adding machine, fax)
• Uses appropriate grammar and syntax in verbal and written communication
• Must complete fingerprinting process and pass background check prior to employment
• Must fill out the Child Abuse Registry Check Form

Responsibilities

• Protects the educational process at all times
• Maintains strict confidentiality of all school-related information
• Performs general secretarial functions: copying, filing, mailing, faxing, typing documents/memos, delivering mail
• Answers telephone and delivers messages to appropriate personnel
• Updates SAMS/MSIS data daily as assigned by the Principal
• Fulfills other school office functions as designated by the Principal or Assistant Principal
• Obtains substitutes for teachers for professional leave, personal leave, or illness, and maintains accurate attendance records
• Maintains responsibility for district-owned fixed assets assigned to the employee, following district policies for acceptable use
• Undergoes periodic evaluations according to state and board policy procedures
• Maintains regular, dependable, in-person attendance
• Implements the established school-wide security plan
• Communicates school and organizational goals to parents periodically throughout the school year
• Promotes the district's vision, mission, and goals within the community
• Participates in professional development activities to enhance personal skills
• Studies and follows district policies applicable to school operations
• Supervises and maintains the upkeep and cleanliness of facilities
• Follows any further rules or requirements set forth by the Principal
• Performs any other tasks as required by the Principal or Board of Education

Physical Demands

The physical demands described are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities.

• Regularly required to talk or hear
• Frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel, and reach with hands and arms
• Occasionally required to stoop, kneel, reach, crouch, or crawl
• Must regularly lift and move up to 35 pounds and occasionally up to 75 pounds
• Specific vision abilities required include close vision

Work Environment

The work environment characteristics described are representative of those encountered while performing the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities.

• Encompasses the entire active school campus, both inside and outside facilities
• Noise level is usually low to moderate and occasionally high

Salary, days, and work year as established by the Lamar County Board of Education.

Performance evaluation conducted in accordance with Mississippi Department of Education and Lamar County School Board policy.