Administrative Secretary - Elementary

Essential Functions

• Administers first aid and prescription medications to students (under the direction of a health care professional).
• Attends department and/or in-service meetings (e.g. annual District's secretaries' meeting, etc.).
• Collections payments for a variety of events (e.g. bus trips, fines, fees, fund raisers, etc.).
• Communicates safety and security policies and enforcement procedures (e.g. to students, staff, visitors, etc.).
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.).
• Covers assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, substitute and aide personnel, registration of new students, arrangements for conferences, meetings, travel requirements, etc.).
• Maintains a variety of manual and electronic documents files and records (e.g. attendance reports, work orders, time sheets, expense reimbursement requests, etc.).
• Maintains inventory of supplies and materials (e.g. forms, textbooks, office supplies, etc.).
• Oversees the work activities within the office (e.g. purchase card transactions, petty cash fund, etc.).
• Oversees distribution of mail, packages, supplies.
• Performs enrollment and withdrawal activities.
• Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, etc.).
• Processes a variety of documents and materials (e.g. field trip requests, time sheets, work orders, requisitions, travel reimbursements, etc.).
• Reconciles a variety of financial data (e.g. principal's budget, special funds, allocations, etc.).
• Serves as an administrator's representative in his/her absence.
• Researches assigned topics (e.g. current practices, policies, education codes, etc.).
• Responds to inquiries from a variety of internal and external parties (e.g. parents, building staff, students, district staff, other schools, government agencies, general public, etc.).
• Schedules activities (e.g. appointments, faculty and staff meetings, lunches, travel reservations/accommodations, facility usage, etc.).
• Screens telephone calls and visitors (e.g. parent calls about student grades, etc.).

Requirements

• Age 16+
• High school diploma or equivalent.
• Job related experience with increasing levels of responsibility is required.