Secretary (237 Day)

Schools

• Responsible for all student registration processes, maintaining Synergy, requesting/sending student records, register students, withdraw students, etc.
• Responsible for Grade Quick processes, report cards, scheduling.
• Responsible for Data Steward processes.
• Maintains cumulative and confidential records for all students.
• Screens visitors, telephone calls and incoming mail; personally answering inquiries which in the employee's judgment do not require the supervisor's attention.

Essential Job Functions

• Typing, assembles and disseminates reports, handbooks, correspondence, etc.
• Acts as an information specialist regarding a variety of matters related to operations and policies.
• Maintains good rapport with internal and external stakeholders.
• Prepares reports and furnishes information requested from within and outside the organization.
• Performs clerical and routine work required to ensure the efficient operation of the office.
• May serve as backup for Time and Attendance and Bookkeeper.
• Performs other duties as assigned.

Budgetary Responsibility

N/A

Equipment Operation

Reprographic, telephone switchboard, fax, computer and general office equipment

Contacts

Contacts are made within and outside the organization and requires dealing tactfully and confidently with individuals on sensitive issues.

Work Direction

N/A

Supervision

N/A

Decision Making

Moderate level of independent decision-making.

Formal Policy-Setting Responsibilities

N/A

Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee regularly works in an office environment.
• The noise level in the work environment is quiet to moderate.

Qualifications

• Working knowledge of office practices and procedures;
• The school or department's programs;
• Business English and mathematics.
• Demonstrated ability to perform a variety of secretarial duties for one or more professionals;
• Communicate effectively both orally and in writing;
• Exercise judgment and work with all levels of the school or department.

Additional Job Requirements

• Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Background Investigations/Tests

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test

Compensation

$35,442.18 - $59,590.33

Hours Per Day

8

Days Per Year

237

Benefits

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

Equal Employment Opportunity

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws.

Reasonable Accommodations

Administration reserves the right to modify, add, or remove duties and assign other duties as necessary.