Secretary 2 CENTRAL CONNECTICUT STATE UNIVERSITY #260810-7539CL-001

Located in New Britain, CT, Central Connecticut State University (Central) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities.

About the Role

This secretarial role is essential to the Computer Electronics & Graphic Technology Department, providing support to students and faculty each semester, overseeing student workers, and handling extensive purchasing of lab supplies.

Responsibilities

• Performs a variety of secretarial duties, including:
  • Typing: Formats and types correspondence, reports, bills, drafts, etc., from rough draft, transcription, or dictated notes using computers, tablets, and other electronic equipment. Proofreads and edits for grammar, punctuation, and spelling.
  • Filing: Designs office filing systems, organizes and maintains files (including confidential files), and updates reference materials and manuals.
  • Correspondence: Composes complex letters and memoranda explaining department practices or policies for own or supervisor’s signature.
  • Report Writing: Compiles information from various sources to prepare narrative or statistical reports, exercising judgment in selecting relevant items.
  • Interpersonal: Greets and directs visitors, answers and screens incoming calls, and provides advice on policy and procedures.
  • Processing: Screens materials to determine required actions and may make recommendations to the supervisor.
  • Secretary Duties: Arranges and coordinates meetings, researches and assembles meeting materials, writes minutes, prepares expense accounts, and makes travel arrangements.
  • Office Management: Maintains inventory of supplies and equipment, processes purchasing paperwork, maintains time and attendance records, assists in budget preparation, and designs new forms or procedures to improve workflow.
• Performs related duties as required.

Requirements

• General Experience: Three (3) years of experience above the routine clerk level in office support or secretarial work.
• Special Experience: One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
• Substitutions Allowed: College training in secretarial sciences may substitute for General Experience at a rate of fifteen (15) semester hours equaling one-half (1/2) year of experience, up to a maximum of two (2) years.

Skills

• Considerable knowledge of:
  • Office systems and procedures
  • Proper grammar, punctuation, and spelling
  • Business communications
  • Department/unit policies and procedures
  • Business math
• Strong interpersonal, oral, and written communication skills
• Ability to:
  • Schedule and prioritize office workflow
  • Operate office equipment, including computers, tablets, and other electronic devices
  • Use office suite software
  • Take notes (shorthand, speedwriting, or other acceptable methods)

Preferred Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, Teams, Outlook)
• Experience with Ellucian Banner software for administrative tasks in an educational institution
• Professional experience in a higher education environment
• Experience managing sensitive information with confidentiality and security
• High-quality customer service skills in an office setting
• Ability to multitask, prioritize responsibilities, and meet deadlines
• Strong written and verbal communication skills

Benefits

• Professional growth and development opportunities
• A healthy work/life balance

Schedule

Full-time, first shift, 40 hours per week.