Secretarial Assistant

Department: Instructional Services • Reports to: Principal • FLSA Status: Non-Exempt

About the Role

Under general supervision, this position provides direct school-level secretarial and clerical office support, including word processing, filing, sorting and collating materials, answering incoming calls, scheduling appointments, and other administrative duties.

Responsibilities

• Supports and upholds the mission, vision, and strategic goals of Lexington County School District One toward increased outcomes for students.
• Interacts, communicates, and collaborates effectively with all stakeholders.
• Establishes a safe, supportive, positive, and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in professional meetings and training sessions as required.
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment, and materials.
• Provides secretarial support by answering, screening, and directing telephone calls; taking messages; word processing; directing visitors; and scheduling appointments.
• Performs clerical duties such as filing; sorting incoming and outgoing mail; sorting and collating documents; preparing copies; distributing documents and related materials; and maintaining records.
• Generates various records and forms; prepares letters and related documents as assigned.
• Enters and maintains computer records.
• Assists with attendance records if assigned.
• Provides backup assistance to other office staff when necessary.
• Effectively uses personal technology devices and software applications for managing information and communication.
• Operates and utilizes general office equipment.
• Performs other job-related duties as assigned.

Requirements

• High school graduate.
• Minimum of two years of secretarial experience preferred; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Current government-issued identification.
• Ability to access reliable transportation.
• Personal computer experience required.
• Strong knowledge of word processing, email, spreadsheets, electronic file management, the internet, and reporting and presentation software.

Skills

• Ability to establish and maintain effective working relationships with students, staff, and the school community.
• Ability to speak clearly and concisely in both oral and written communication.
• Ability to apply knowledge and current research and theory.
• Ability to organize and implement a flexible work schedule to meet reporting deadlines.
• Ability to self-monitor and manage multiple tasks while working individually and with members of a group.
• Ability to submit all requested reports and documentation in a timely manner and in accordance with scheduled deadlines.
• Ability to work irregular or extended hours and handle multiple demands from several people.
• Knowledge of school district policies, procedures, and activities relevant to the position.
• Knowledge of school policies, procedures, and operations.
• Ability to demonstrate proper maintenance, safe operation, and utilization of equipment, materials, and supplies.
• Ability to maintain high standards of accuracy in performing duties.
• Ability to anticipate work to be completed and complete work without direct supervision.
• Ability to maintain confidentiality of employee and student records and information.
• Ability to interact and communicate effectively and professionally with supervisors, co-workers, teachers, students, and the general public.

Physical Demands

• Occasional lifting/moving of items up to twenty-five pounds.
• Occasional pushing/pulling of items such as furniture or boxes of materials.
• Regularly required to sit, stand, walk, talk, listen, and/or reach with hands and arms.
• Specific vision abilities required include close vision and distance vision.
• Occasionally requires working irregular or extended hours.
• Frequent use of a computer monitor and related equipment.

Work Environment

• Work is performed in an office setting with no significant exposure to adverse environmental conditions.
• Noise level varies from quiet to loud depending on the activity in the office.
• Responsibilities may require constant attention and meeting deadlines.
• Occasional travel is required; no overnight travel.

Pay

Support Staff Salary Scale (Grade 7).

Schedule

8 hours per day, 190 days per school year. Conditions of employment may be adjusted for part-time employees or individuals hired for less than an entire school year.