Second Shift Facilities Coordinator

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

• Prism - Monitor and update work orders (redirect all WO’s as needed, client interaction prior to closing a ticket)
• Coupa - (Create POs, send POs to vendors, Receipt POs)
• Daily Commissioning walkthroughs and site inspections to proactively identify deficiencies
• Provide response and coordination of resolution to all LOB requests
• Answering phones and prioritize e-mails
• Verify, approve and file COIs for vendors
• Maintain a personal daily do list to assist with keeping track of all pending items
• Work Order Close Out Blitz—Run report for all open/on-hold work orders and close as necessary
• Update Vendor Contact Lists
• Complete assigned stretch assignment and present to senior leadership
• Update LOB, Vendor and Staff Contact lists.
• Manage Hines share drive folder.
• Coordinate guard escorts for vendors.
• Complete new-hire office onboarding (technology, remote access, etc)
• Hospitality responsibilities: reception and greeting, guest services, housekeeping, ensuring that the property is well-maintained and aesthetically pleasing.

Qualifications

• High school diploma or GED from an accredited institution required
• Two or more years in an administrative support role in a professional office environment
• Supervisory experience is strongly preferred
• Interpersonal skills necessary to effectively communicate with a variety of individuals, including outside vendors
• Strong computer and systems knowledge
• Ability to produce Power Point presentations
• Must have the ability to appropriately handle sensitive or confidential information
• Must be able to prioritize work, meet deadlines and concentrate on detail in a fast-paced work environment
• The ability to cooperate in a team environment is critical
• Normal office environment; occasional exposure to outside environment (exterior building inspections)
• The ability to lift, carry and push weight up to 25 pounds, and ability to walk stairwells is required
• Frequent sitting, standing and walking is required
• Typically will sit at workstation 30 thirty percent of the work time
• Flexibility to work occasional weekends when needed

Pay

$77,800 - $116,600 + Bonus