Seasonal Election Clerk

Agency oversees federal, state, county, city, and school district elections in Marion County. Administrative duties include accepting campaign finance and candidate filing forms, handling election ballots, maintaining voting machines, training election officials, and counting and certifying votes.

About the role

Under direct supervision, performs a variety of general clerical and office support functions to facilitate and streamline administrative processes for the Election Board. This position may not exceed twelve (12) weeks per hiring period.

Responsibilities

• Greets visitors and answers telephone calls; reviews voicemail; provides and receives standard/detailed information concerning the work unit; transfers telephone calls and/or takes messages; provides visitors with directions to appropriate staff member/department.
• Accepts and file-marks candidate and campaign finance documents, distributes the filed document to the appropriate staff member/department.
• Accepts absentee voting documents, distributes the documents to the appropriate staff member/department.
• Maintains and updates public records, including oaths of office and printed election results.
• Gains a working knowledge and use of the State-wide Voter Registration System (SVRS).
• Replenishes stock and distributes election forms upon request.
• Monitors certain office supply stock, including cab time sheets, campaign finance fine receipts, cashier payment slips, and copy paper.
• Gains a working knowledge of the function of election forms.
• Sorts mail in a timely and accurate manner, noting time-sensitive deliveries; accepts and tracks deliveries.
• Prepares and implements processes for elections in Marion County.
• Monitors and maintains facsimile documents.
• Operates a variety of general office equipment including a computer terminal/data processor, typewriter, copier, telephone, Dymo LabelWriter, and fax machine.
• Processes in-person voters.
• Mails absentee applications and correspondence.
• Processes absentee ballot applications and ballots.
• Prepares voted absentee ballots for Election Day.
• Assists with implementation and operation of satellite voting sites.
• Assists with the recruitment and organization of poll workers.
• Performs other related duties of a comparable level/type as required.

Requirements

• Must be a registered voter and reside in Marion County.
• Bachelor's degree preferred.
• Three (3) years of work-relevant experience or college-level study required.
• Three (3) references required.
• Must be customer service oriented with strong organization and communication skills.
• Proficiency in Microsoft Office Products required.
• Should demonstrate an interest in the electoral process within Marion County.

Working Conditions

• Work is conducted in a standard office environment.
• Some work, including Election Day, is required in the Election Service Center (ESC), a 37,000 sq. ft. warehouse.
• Dress code: no shorts for safety reasons; closed-toe shoes required at all times; steel-toed shoes/boots recommended.
• Must have reliable transportation and be able to drive between office, Election Service Center, polling locations, and satellite voting locations.