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Jobs · Administrative · Colorado

Seasonal - DFM Administrative Support

City of Colorado Springs · Greater Colorado Springs Area · 3 wk ago
Administrative$15.16–$27.03/hrFull-time

Seasonal administrative support positions (two openings) in the Division of the Fire Marshal, Colorado Springs Fire Department. These are at-will roles with benefits limited to Worker’s Compensation, Medicare, Unemployment Insurance, and PERA (Public Employees’ Retirement Association). Positions are subject to budget-required furloughs in 2026.

About the role

Perform a variety of administrative support, record keeping, and clerical accounting duties in a small, collaborative team environment. Work is detail-oriented and supports the daily operations of the Division of the Fire Marshal.

Schedule

Monday – Friday, 7:30 am – 4:30 pm (in-office presence required). Position runs from date of hire through December 31, 2026.

Location

Fire Department Complex, 375 Printers Parkway, Colorado Springs, CO 80910.

Responsibilities

  • Data entry and updates in various division programs and databases
  • Quality assurance functions for inspection reports
  • Issuance and tracking of annual and provisional permits
  • Filing and file/information research and retrievals for open records requests
  • Division collections processes
  • Migration of paper and electronic records to new platforms/locations
  • Provide information and assistance to DFM customers and the public
  • Support team operations and other duties as assigned

Skills

  • Effectively balance multiple priorities and deadlines
  • Respond to customer inquiries via phone with clarity and professionalism
  • Communicate clearly and professionally, both verbally and in writing
  • Quickly learn new systems, processes, and concepts
  • Contribute to a positive, team-oriented work environment
  • Maintain a high level of accuracy in a fast-paced environment

Requirements

  • High school diploma or GED
  • Two (2) years of full-time, professional experience in clerical, administrative, or office support role

Each year of further education is considered equivalent to each year of relevant work experience, and vice versa.

Preferred Qualifications

  • Experience working with permit requirements and compliance
  • Proficiency using the Microsoft Office Suite (Word, Excel, Outlook)
  • Experience navigating Power BI dashboards

Pay

$15.16 – $27.03 hourly.

Benefits

  • Worker’s Compensation
  • Medicare
  • Unemployment Insurance
  • PERA (Public Employees’ Retirement Association)

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