Seasonal Accounting Specialist / Pre Invoicing Specialist

This is a temporary seasonal role with the potential to become permanent. Assignment runs Monday, 9/14/26 through Friday, 12/11/26.

About the role

The Pre-Invoice Specialist ensures timely collection and tracking of pending orders, validates and processes vendor transactions daily, and maintains productive billing relationships with less-than-truckload vendor partners serving customer locations nationwide.

Responsibilities

• Request, collect, and manage open vendor orders; identify and adjust incorrect schedules.
• Process vendor invoices received manually or automatically for payment.
• Manage pending file status to meet established metric goals.
• Identify, research, and resolve pricing, tax, and setup-related invoice issues.
• Determine whether invoice issues are internal or external and engage the appropriate stakeholders for resolution.
• Identify necessary credits or rebills and request them from vendors.
• Collect and track monthly statements from assigned vendors; resolve untimely outstanding accounts payable items.
• Perform root-cause analysis and process improvement by identifying trends across vendors and transactions, establishing corrective processes, and proactively analyzing failing files.
• Identify and execute opportunities to transition vendors to ERS or manual fulfillment.
• Maintain positive billing relationships with assigned vendors.
• Train new or advancing vendors on Mansfield processes and billing methods.
• Assist with other LTL billing responsibilities as needed.

Requirements

• High school diploma required; associate degree or higher preferred.
• At least two years of professional work experience, preferably in billing or accounts receivable/payable.
• Confident use of Microsoft Office suite (Word, Outlook, Excel, PowerPoint).
• Advanced proficiency in Microsoft Excel (vlookups, pivot tables, etc.).

Qualifications

• Strong communication and problem-solving skills.
• Ability to multitask and work in a team environment.

Work Environment

• 40-hour onsite work week, Monday–Friday, 8:00 AM–5:00 PM at the Gainesville, GA location.
• Sitting for extended periods; dexterity to operate computer keyboard, mouse, and other components.

Pay

$21.63 per hour.