Scientific Engagement Specialist / Lead III

Type: Full Time | Location: Ballston, Virginia | Overtime Exempt: No | Reports To: ARMADA HQ | Security Clearance Required: Public Trust

Duties & Responsibilities

• Assist the Government Lead with event planning and site evaluations in strict accordance with all applicable Department policies and procedures.
• Manage event logistics (vendors, travel, and quotes) and ensure all physical and IT/AV room configurations are fully tested and completed in advance.
• Manage day‑of event execution, ensuring all materials, hospitality services, and room setups are completely finalized prior to guest arrival.
• Provide comprehensive support for executive events, managing VIP logistics, security access, and coordination with the Protocol Officer.
• Process all conference approval packages and attendance reports in accordance with official guidance and maintain historical event archives.
• Maintain required on‑site staffing, conduct daily check‑ins, and meet all established response time metrics for communications and “pop‑up” requests.
• Exclusively use approved government (.mil) networks and software for official business, ensuring zero data transfer to contractor or personal accounts.
• Strictly adhere to all Government‑established timelines and maintain a fully accessible central event calendar for all tasks and milestones.
• Other duties as assigned.

Knowledge, Skills, and Abilities (KSAs)

• Ability to effectively plan, manage, and execute conferences and events.
• Ability to effectively communicate both verbally and in writing.
• Thoroughly familiar and proficient with commercial software packages, including Microsoft Word, Excel, and PowerPoint.

Minimum/General Experience

• Demonstrated competence in all aspects of meeting/event planning.
• Highly desired: Certified Meeting Professional (CMP) designation.
• If CMP not held, at least 7 years’ experience as a conference/event planner (or equivalent).

Minimum Education

• Certified Meeting Professional (CMP) designation or Certified Government Meeting Professional (CGMP) designation and at least 5 years’ experience in meeting planning (or similar experience).

Disclaimer

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position.

Applicants must be able to successfully pass a background check and pre‑employment drug testing; job offers are contingent upon those results.